About this role
Job summary
The post holder is responsible for:
Responsible for the provision and operation management of Pharmacy Procurement and Stores Services across the trust, to ensure the procurement and supply of medicines and associated services for CHFT follows all legal and statutory controls in line with the General Pharmaceutical Council, national procurement legislation, trust Standing Financial Instructions and regional / national contracting regulations and in a safe and effective manner ensuring best quality patient care.
Responsible for the development and coordination of a governance and legal framework for the pharmacy procurement, stores and distribution services.
Responsible for maintaining medicines management procurement, storage and handling standards to monitor and maintain pharmacy stores stockholding.
To responsible for ensuring safe systems and processes for ordering, receipt and storage of medical gases ensuring compliance with HTM standards.
Responsible for procurement and stores/ distribution service development and support Clinical Director of pharmacy and Deputy Clinical Director of pharmacy in short/long term strategic planning.
To be the Pharmacy Health and Safety lead and provide outputs of departmental reviews to the Pharmacy Board and Trust groups.
Responsible for development, implementation and review of policies and procedures for all aspects of the service. Benchmarking and reviewing national standards to ensure best practice.
Main duties of the job
Ensure storage of medication within pharmacy meets required legislative and good practice standards Responsible for the cost-effective management of medicines stock within the main pharmacy store ensuring stock holding is maintained at adequate levels and is monitored regularly Responsible for the pharmacy stock medicines service provision, including regulatory aspects, inventory management and stock medicines delivered to all trust sites and external customers. Responsible for oversight of workforce planning for all procurement and stores staffing requirements. As Pharmacy lead for health and safety, ensure systems and processes are in place for COSSH, fire warden checks, security. Ensure health and safety action plans are reviewed, relevant and up to date. Ensuring month end/ stock valuation reports are updated /completed and all relevant stores and procurement data is available for Pharmacy Board meetings (including providing assurance that stock checks and expiry date checks have been completed) Ensuring processes in place and staff trained to investigate stock discrepancies, adjusting stock levels and ensuring adequate stock levels. To oversee the documentation for off contract orders and ensure resulting financial claims are met. Support Deputy CD of pharmacy in delivery medicines sustainability/ green agenda
About us
We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, health centres and in patients' homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.
We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children's and young people's services; end of life care and outpatient and diagnostic imaging services.
We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.
We continue to modernise and invest in our health services to build on our strong reputation. Foundation trusts are public leaders in improving quality in health services. They are part of the NHS - yet decisions about what they do and how they do it are driven by independent boards. Boards listen to their Council of Governors and respond to the needs of their members - patients, staff and the local community.
Foundation trusts provide what the health service wants, yet are also free to invest quickly in the changes to the local community needs, in striving to be the best, and in putting their patients first.
Job description Job responsibilities
To deputise for the Deputy CD of pharmacy at procurement meeting as required, including representing the trust at regional level meeting.
Ensure storage of medication within pharmacy meets required legislative and good practice standards
Responsible for the cost-effective management of medicines stock within the main pharmacy store and pharmacy robot, ensuring stock holding is maintained at adequate levels and is monitored regularly.
Responsible for the pharmacy stock medicines service provision, including regulatory aspects, inventory management and stock medicines delivered to all trust sites and external customers.
Ensure all relevant SOPs for procurement, stores and distribution are in place, up to date and followed by staff. To monitor adherence to procedures ensuring all staff work to SOPs
Responsible for oversight of workforce planning for all procurement and stores staffing requirements.
To ensure stores and procurement staff are inducted and trained to required standards.
To work collaboratively alongside Pharmacy Procurement Lead Pharmacy Technician, Deputy Clinical Director and Directorate Pharmacists in supporting support the management of and response to national medicines shortages and communicate with stakeholders.
As Pharmacy lead for health and safety, ensure systems and processes are in place for COSSH, fire warden checks, security. Ensure health and safety action plans are reviewed, relevant and up to date.
Ensuring month end/ stock valuation reports are updated /completed and all relevant stores and procurement data is available for Pharmacy Board meetings (including providing assurance that stock checks and expiry date checks have been completed)
Ensuring timely liaison from stores team to procurement staff about urgently required medicines.
Meet with suppliers, wholesalers and manufacturers to ensure a good working relationship, understanding of the future product issues
Measure supplier performance through the use of KPIs
Ensuring processes in place and staff trained to investigate stock discrepancies, adjusting stock levels and ensuring adequate stock levels.
To oversee the documentation for off contract orders and ensure resulting financial claims are met.
To liaise with the Finance Department on invoice queries
Arrange and monitor safe systems for transportation of medicines leaving the department including cold chain.
Support Deputy CD of pharmacy in delivery medicines sustainability/ green agenda
Provide advice to wards and departments on the correct methods of storing medicines, in accordance with national, local and legislative requirements.
To support ODS pharmacy contract manager with WoS ODS procurement / stock and pricing queries
Person Specification
QUALIFICATIONS / TRAINING Essential
BTEC/NVQ Level 3 and underpinning knowledge in Pharmacy Services, or equivalent plus comprehensive understanding of medicines procurement, supply and legislation and practical experience and knowledge of medicines management. equivalent to postgrad or diploma level. Registered Pharmacy Technician with the General Pharmaceutical Council Certificate of accreditation as a checking technician
Desirable
CIPS qualification or equivalent experience of pharmacy procurement/ or medicines governance.
KNOWLEDGE, EXPERIENCE & EXPERTISE Essential
Able to demonstrate leadership within Pharmacy Relevant experience of procurement, distribution or governance. Understanding of systems relevant to the practice of pharmacy in hospitals Knowledge of relevant pharmacy standards, policies and legislation Financial management skills Audit and research skills Knowledge of drug budgets and understanding of pharmacy expenditure reports Application of Microsoft Office suite Planning and organising skills Able to affect and manage change
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES) Essential
Highly developed interpersonal and communication skills Ability to influence and negotiate with other healthcare professionals, including those external to the Trust Able to apply sound professional judgement to complex issues and dilemmas Ability to provide and receive complex, sensitive or contentious information, including situations where there may be communication difficulties and deal with distressing situations and complaints from service users and managers Able to work on own initiative and timescales and as part of a team Self-motivated, courageous and inspirational Must be eligible to work in the UK Ability to work in various locations throughout the network of services provided by CHFT
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).
Employer details Employer name Calderdale and Huddersfield NHS Foundation Trust
Address Calderdale and Huddersfield NHS Trust
Acre Street
Huddersfield
HD3 3EA
United Kingdom
Employer's website https://www.cht.nhs.uk (Opens in a new tab)