About this role
Job summary
An opportunity has arisen to join our Therapeutics and Palliative Care Directorate as Personal Assistant, providing comprehensive, flexible and confidential administrative support to multiple services, including City Wide Services.
This is a fantastic opportunity for someone with secretarial or PA experience to contribute to the continuous improvement of our administrative services. The ideal candidate will be adaptable, resourceful, proactive and thriving in a fast-paced environment.
While prior experience in a healthcare or hospital setting is beneficial, it is not essential. If you are a motivated professional with strong organisational skills, a positive attitude and a passion for making a difference, we'd love to hear from you.
Main duties of the job
This is a vital role within our Therapeutics and Palliative Care Directorate by providing essential support to the Clinical Services Manager and Operational Lead.
Main duties of the role include:
Prioritise and organise own day-to-day work schedule, completing work within agreed timescales.
Prepare and produce high quality correspondence, minutes, agendas, papers and reports.
Exercise discretion and maintain a high standard of confidentiality, communication and interpersonal skills.
Diary management of Clinical Services Manager and Operational Lead.
Organise meetings, interviews and/or training days including venue, equipment, materials, booking places and keeping attendance records.
Liaise and work with other administrative colleagues.
About us
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications Essential
GCSE 5-9 / A-C (or equivalent) in English. RSA III/OCR III or equivalent in Word Processing/typing OR equivalent PA qualification OR equivalent experience
Experience Essential
Experience of working with multi-disciplinary teams. Good knowledge of secretarial and administrative procedures in a large organisation. Experience of minute taking. Experience of Microsoft office packages especially Outlook, Word, Excel, PowerPoint and OneNote. Experience of working with a variety of IT systems and databases. Experience of working in a busy environment. Experience of diary management.
Desirable
Relevant PA and secretarial experience Experience of working within a healthcare setting OR large complex organisation. Experience of using electronic stock ordering systems such as Integra Web basket. Experience of administratively coordinating training events and conferences.
Special Skills/Aptitudes Essential
Excellent verbal communication skills in virtual, telephone, and face-to-face contexts, and with colleagues of all backgrounds. Excellent written communication skills, with the ability to present written information in a clear manner, demonstrating attention to detail. Excellent organisational skills and the ability to multitask and prioritise workload to meet deadlines. A good understanding of confidentiality and commitment to upholding confidentiality principles. Ability to deal professionally with enquiries from staff, academics, members of the public, and colleagues. Ability to work independently with minimal supervision. Ability to work fast and efficient. Ability to work as part of a team. Ability to be flexible and sensitive and able to cope with the changing needs of the role. Ability to prioritise effectively, including when working to tight deadlines.
Desirable
Experience of producing reports for use by colleagues throughout the organisation. Knowledge of medical terminology.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Sheffield Teaching Hospitals NHS Foundation Trust
Address Northern General Hospital
Herries Road
Sheffield
S5 7AU
United Kingdom
Employer's website https://www.sth.nhs.uk (Opens in a new tab)