About this role
Job summary
The Inventory Assistant role is responsible for supporting the efficient management of inventory, including medicines, consumables, medical equipments and any other goods stocked within organisation. The role involves receiving, checking, storing, and distributing stock to multiple clinics while ensuring compliance with regulatory standards, accuracy, and proper storage conditions.
The ideal candidate will have experience of working in purchasing within the healthcare industry (desirable) or working with stock control and consumables environment. They will have to be a self-sufficient individual able to work using own initiative and with good attention to detail. The person will have excellent communication, organisational skills and good excel skills.
The focus of this role is to assist with the management of the organisations stock and support procurement services and will be line managed by Procurement Manager.
This is an opportunity to play a key role in supporting one of the leading organisations providing reproductive healthcare services. It is essential that the postholder shares our commitment to patient-centred care and the right to choose, demonstrating professionalism, integrity and alignment with our organisational values in all aspects of their work.
This advert will close early if there are a lot of applicants, so we encourage you to apply early.
Previous applicants need not apply.
Main duties of the job
Maintain accurate inventory records for medicines, consumables, and medical equipments or any other goods part of business services.
Ensure stock rotation, assist stock and cycle counts, audits.
Monitor stock levels and raising requestions to reorder.
Shelf Stacking of stock received and replenishment of stock to clinics including packing.
Supporting Manager in the daily operation of central store.
Reporting damages or near expiring stock information.
Compiling reports addressing inventory discrepancies.
Receive incoming deliveries of goods pertaining to business.
Verify quantities, batch numbers, expiry dates and documentation against purchase orders.
Report damaged, expired or non-compliant items to line manager.
Ensure proper documentation of received stock.
Store medicines, consumables and equipments according to manufacturer and regulatory requirements.
Ensure segregation of quarantined, expired or recalled stock when information communicated through line manager or quality control dept.
Ensure cleanliness and good organisation of storage areas, including fridges.
Monitor temperature for store locations(daily) and ensure updating records.
Pick, pack, and prepare stock accurately for dispatch to multiple clinics/sites.
Ensure correct labelling, documentation, and packaging standards.
Coordinate timely dispatch in accordance with delivery schedule for clinics liaising with transport partner and other stakeholders.
About us
NUPAS is one of the leading organisations supporting women's reproductive choices.
Pro-choice is a must.
The post holder will have a duty to ensure that the principles of patient, carer and public involvement and engagement are adhered to in line with Section 11 of The Health and Social Care Act 2012 for Improving Patient Experience.
NUPAS is committed to safeguarding and safeguarding children, young people and vulnerable adults is everyone's responsibility. DBS checks are standard on all prospective employees, the level of this check will be determined by the job type.
All staff are required to adhere to the principles of patient centred care as detailed in the NICE Quality Standard for Patient Experience and to treat patients with dignity, kindness, compassion, courtesy, respect, understanding and honesty.
The post holder will, in support of the NUPAS values, ensure that everyone is treated as an individual, and will acknowledge and value difference in order to treat everyone fairly.
Job description Job responsibilities
Key Responsibilities
Inventory Management
Maintain accurate inventory records for medicines, consumables, and medical equipments or any other goods part of business services. Ensure stock rotation using FIFO/FEFO (First Expiry First Out) principles. Assist in periodic stock counts, cycle counts, and audits. Monitor stock levels and raising requestions to reorder when necessary, using ERP system. Shelf Stacking of stock received and replenishment of stock to clinics including packing as per company standards and policy.
Supporting the Procurement Manager in the daily operation of central store.
Reporting any damages found or near expiring stock information.
Compiling reports and addressing inventory discrepancies.
Goods Receipt & Inspection
Receive all incoming deliveries of goods pertaining to business. Verify quantities, batch numbers, expiry dates, and documentation against purchase orders. Report damaged, expired, or non-compliant items to line manager. Ensure proper documentation and ERP system entry of received stock. Storage & Handling
Store medicines, consumables and equipments according to manufacturer and regulatory requirements (e.g., temperature-controlled storage). Ensure segregation of quarantined, expired, or recalled stock, when information communicated through line manager or quality control department. Ensure cleanliness and good organisation of storage areas, including fridges. Monitor temperature for store locations(daily) and ensure updating records as per policy. Order Picking & Distribution
Pick, pack, and prepare stock accurately for dispatch to multiple clinics/sites. Ensure correct labelling, documentation, and packaging standards. Coordinate timely dispatch in accordance with delivery schedule for clinics liaising with transport partner and other stakeholders. Compliance & Safety
Follow health & safety guidelines, including safe handling of medicines and equipments. Maintain audit-ready documentation and records (e.g., Temperature logs) Protecting employees and patients by adhering to infection-control protocols and policies Systems & Reporting
Update inventory systems with stock information while doing transfers, receipts and stocktake information. Filing of documents received pertaining to purchase records. Assist in process improvements within inventory operations liaising with line manager and current policies Key Skills & Competencies
Strong attention to detail and accuracy
Good communication and teamwork skills
Ability to work in a fast-paced, regulated environment
Basic IT skills (Excel, Inventory Management systems)
Knowledge of inventory control principles (FIFO/FEFO)
Basic understanding of healthcare sector storage standards is desirable
Good organisational and time management skills
Qualifications & Experience
Previous experience working in store and distribution centres (healthcare industry desirable)
Experience of working in purchasing department (healthcare sector desirable)
Working knowledge in stock management systems (Sage 200 desirable)
Experience of positively engaging with multiple internal and external stakeholders
Working Conditions
Involves manual handling of goods daily and standing for extended periods
Work in controlled environments (including cold areas)
Additional Information
Confidentiality
Employees must not make unauthorised copies or disclose confidential or commercially
sensitive organisation information to unauthorised parties.
Employees are required to use the email and internet systems responsibly and to exercise a high level of caution when transmitting confidential information.
Behaviour
Employees are expected to observe the highest standards of personal and professional behaviour such that clients, fellow workers and others have confidence in their integrity.
Employees are expected to show respect, sensitivity and courtesy to all those they encounter during their work
Health and Safety
All employees must observe all safety rules and follow safe working practices.
No Smoking
Under the Health Act 2006, all enclosed or substantially enclosed workplaces and organisation vehicles must be smoke-free. To help to create a healthy and safe working environment and protect employees and clients from the effects of ill health associated with smoking and passive smoking, all organisation land and buildings and organisation vehicles will be designated smoke-free.
Personal Property
The organisation does not accept responsibility for personal property brought on to the organisations premises. Articles lost or found on organisation premises should be reported to a line manager. Cars are parked on the organisations property at your risk.
Registered Health Professionals
All organisation employees who are required to register with a professional body, to enable them to practice within their profession, are required to always comply with their code of conduct and requirements of their professional registration.
Safeguarding Responsibilities
All staff have a responsibility to understand and adhere to the requirements of organisation policy and protocols when dealing with Children, Young People and Vulnerable Adults. All employees must share the organisations commitment to protect, safeguard and promote the welfare of children, young people and vulnerable adults.
Information Governance
All staff have a responsibility to ensure full compliance with Information Governance at all times which includes data protection, confidentiality and information security. Staff need to understand and make themselves fully aware of all organisation policies and procedures related to information governance.
Person Specification
Experience Essential
Previous experience in stock control, warehousing, or inventory management. Experience in receiving, checking, storing, and dispatching goods. Experience using inventory or ERP systems (e.g., Sage, Oracle, or similar). Experience of working in a fast-paced operational environment. Experience handling and managing consumables or general stock items. Experience coordinating with multiple stakeholders (internal teams, suppliers, transport providers).
Desirable
Experience within a healthcare, pharmaceutical, or clinical environment. Experience handling medicines or medical equipment. Experience supporting audits, stock counts, or compliance processes.
Qualifications Essential
GCSEs or equivalent, including Maths and English. Basic IT literacy (e.g., Microsoft Excel, email systems).
Desirable
Relevant qualification in Supply Chain & Logistics. Certification or training in inventory/stock control systems.
Knowledge and skills Essential
Understanding of basic inventory control principles (FIFO/FEFO). Knowledge of stock rotation and stock level monitoring. Awareness of health & safety practices in a warehouse/store environment. High attention to detail and accuracy. Good organisational and time management skills. Ability to work independently and use own initiative. Strong communication and teamwork skills. Basic to intermediate Excel skills (data entry, tracking, reporting). Ability to follow processes and maintain accurate records.
Desirable
Knowledge of healthcare storage standards (e.g., temperature-controlled storage, cold chain). Understanding of regulatory compliance in healthcare or pharmaceuticals. Awareness of infection prevention and control practices. Strong analytical skills for identifying discrepancies and reporting issues. Ability to contribute to process improvements. Problem-solving skills in stock and logistics operations.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name NUPAS Ltd
Address N U P A S
79 Newton Street
Manchester
M1 1EX
United Kingdom
Employer's website https://www.nupas.co.uk/ (Opens in a new tab)