About this role
Job summary
An exciting opportunity has arisen to join the Medical Secretarial Team in the Mental Health Directorate on a Permanent basis and to provide effective leadership to the administration team under the supervision of the administration manager.
To provide a comprehensive, high quality medical secretarial and administrative service to the consultant their medical team and specialist nursing teams, and other health professionals . To maintain the office organisation and monitor the workload related to the administration team.
Main duties of the job
It is essential that the applicant holds the relevant qualifications as per the person specifications, previous medical secretarial experience would be desirable, a high level of audio typing skills, excellent computer skills including Microsoft Office and a good telephone manner.
The post holder will also have the ability to work both independently and as part of a team, using discretion, judgement and initiative. Excellent written and verbal communication skills are essential together with a keen eye for detail, with the ability to process and generate urgent and routine correspondence.
Candidates must be able to maintain patient confidentiality and ensure a high standard of customer care at all times.
It is essential that the successful candidate has a flexible approach to work to meet the demands of the service.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications / Experience Essential
NVQ Business administration L4 or equivalent experience or City & Guilds (AMSPAR) Level 3 Diploma in Medical administration or equivalent medical secretary experience RSA/OCR Level 3 or equivalent experience or qualification in typing ECDL or equivalent experience
Desirable
Management qualification or working towards NVQ 3 Customer Service
Experience Essential
Experience of coordinating administration activities. Experience of working as a Medical Secretary. Experience of organising workload and people.
Desirable
Previous NHS Experience.
Skills Essential
Excellent Communication Skills Advanced Typing Skills Will work unsupervised Excellent customer service skills Excellent Organisational skills Will prioritise own workload Minute Taking experience
Knowledge Essential
Knowledge and ability to use Microsoft Office applications Evidence of Continual Personal Development
Desirable
Knowledge of Referral To Treatment process (RTT)
Personal Qualities Essential
Good Team Working ethic Enthusiasm and committment Proactive and positive attitude
Other Relevant Requirements Essential
If required be able to travel between sites if relevant to the demands of the post
Desirable
Welsh Speaker
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Betsi Cadwaladr University Health Board
Address Heddfan Unit - Wrexham Maelor Hospital
Croesnewydd Road
Wrexham
LL13 7TD
United Kingdom
Employer's website https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)