About this role
Job summary
The post holder will assist within the Family Services Care Group to arrange mandatory training and ensure venues and speakers are arranged.
It will be expected that the post holder will be available throughout the study sessions to prepare the venue, ensure the IT is working as it should, give assistance to the speakers if required and to ensure attendance records are accurate and collated. Following the study session, it is expected that prompt uploading of the training will be undertaken for the training to be accurately reflected on training compliance rates.
It is also the role of the post holder to be organised and to monitor Trust mandatory training compliance rates and to assist managers and the Senior Management Team to improve compliance rates across the Care Group. This would include printing workbooks, emailing staff and managers and following up any responses.
Main duties of the job
Gain and maintain an understanding of mandatory training and competence requirements To work collaboratively with the Governance Lead Midwife and the Practice Educator Lead Midwife to ensure the Maternity Mandatory study days are arranged, venues are booked and speakers are available To work collaboratively with the Governance Lead Midwife and the Audit and Compliance Manager to ensure that training compliance rates meet the needs of National Standards To follow up with speakers to remind them of the up and coming study sessions Send pre-course material to delegates prior to training events Prepare training course material for events as required Prepare and set up rooms for events, including equipment and hospitality Assist speakers with IT issues to ensure smooth running of the study sessions Ensure attendance records are obtained for all study sessions Prompt uploading of training attendance which will promote accurate training compliance rates Reviewing monthly mandatory training reports for both core and specific for the Care Group and escalate issues Assist in promoting completion of mandatory training by printing workbooks and booking staff on to training if assistance is required General clerical tasks to support training within the Group This list is not exhaustive, and the role holder will participate in new projects as and when they arise or assist other members of the team or directorate with administrative duties
About us
The Humber Health Partnership is one of the largest acute and community Partnership arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion.
Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Partnership has significant ambitions and is committed to delivering world-class hospital and community services for the 1.65 million people we serve.
Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.
As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.
We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Partnership and our community.
Job description Job responsibilities
For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.
We reserve the right to close the advert early in the event of high levels of interest. Therefore, early applications are encouraged.
Please note that, in line with UKVI regulations, this vacancy does not meet the eligibility criteria for sponsorship under the Skilled Worker Visa route. As a result, we are unable to issue a Certificate of Sponsorship for this position.
We remain committed to fair and equal recruitment practices and encourage applications from all suitably qualified candidates who have the right to work in the UK.
Person Specification
Education/ Qualifications Essential
GCSEs Grade A-C in Maths and English or functional skills level 2 in Maths and English Educated to NVQ Level 3 in Business Administration IT qualification
Desirable
Evidence of recent work-based learning or self-directed learning
Knowledge, Training & Experience Essential
Ability to work effectively as a team player under appropriate supervision Evidence of time management skills and ability to prioritise Ability to manage challenging conversations Working knowledge of MS packages - particularly EXCEL
Desirable
Previous experience of working within a health / care setting Understanding of mandatory and statutory training Experience of using ESR and OLM
Communication and Interpersonal Skills Essential
Must be able to demonstrate a clear understanding of core values and be able to articulate in practice Ability to communicate with all members of staff at all levels and wide range of professions Courteous, respectful and helpful at all times Ability to work on own initiative. Organised and methodical Trustworthy Conscientious
Special Attributes and other Essential
Shows motivation in developing new skills High level of interpersonal skills Demonstrate empathy and diplomacy Flexible and reliable
Other Requirements Essential
Good time keeper Ability to work from both hospital sites as required to meet the demands of the service
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Hull University Teaching Hospitals NHS Trust
Address Hull Women's and Children's Hospital
Anlaby Road
Hull
HU3 2JZ
United Kingdom
Employer's website https://www.hey.nhs.uk/ (Opens in a new tab)