About this role
Job summary
*** INTERNAL APPLICANTS ONLY***
An exciting opportunity has arisen for a motivated and enthusiastic individual to join our Medical Staffing Team on a permanent basis, working 15 hours per week.
A key aspect of this role is the efficient management of Medical Division rotas, deployment of medical staff, and coordination of locum cover requirements to ensure safe staffing levels are maintained across the Medical Division wards. This will be in line with agreed minimum staffing levels set by the Associate Chief Medical Director and operational management teams.
The post holder will play a pivotal role in supporting directorate management teams within the Medical Division, while also providing assistance and support to Trust and Deanery doctors. They will act as a key point of contact for staffing and rota-related queries, helping to ensure the smooth running of the service.
The successful candidate will possess excellent organisational and communication skills, with the ability to work independently and use their own initiative. They will be adaptable and flexible in order to meet the changing needs of the service. The role requires an individual who can work effectively under pressure while maintaining a high standard of service delivery.
Previous experience working within a healthcare environment is desirable; however, it is not essential, as full training and support will be provided to the successful applicant.
Main duties of the job
Key responsibilities include:
o Managing and coordinating junior doctor and other rotaso Booking trust bank / locum doctors and arranging shift covero Liaising with recruitment agencies and internal bank staffo Monitoring staffing gaps, annual leave, study leave, and sicknesso Maintaining accurate staffing records and payroll informationo Communicating with clinical teams regarding workforce issueso Ensuring staffing levels meet service and patient safety requirementso Assisting during periods of industrial action or escalation staffing pressures
Skills required:
o Excellent organisation and time managemento Strong communication and interpersonal skillso Ability to work under pressure and prioritise urgent staffing issueso Good administrative and IT skillso Attention to detail and problem-solving abilitieso Experience using rota or workforce management systems is beneficial
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South WarwickshireUniversity NHS FT, George Elliot Hospital NHS Trust and Worcestershire Acute NHS Hospitals Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care wed want for our family and friends.
More than 3,000 people work for the Trust they tell us its a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: "The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential."
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time.
Job description Job responsibilities
For more information about the role and responsibilities please see the attached job description and person specification.
Person Specification
Education & Qualifications Essential
Educated to GSCE level or equivalent NVQ/Diploma level 3, RSA level 3 or equivalent Administration experience
Skills, Knowledge & Abilities Essential
Good analytical skills Ability to remain calm under pressure The post holder will be required to prioritise his/her workloads and be able to adapt quickly
Desirable
Knowledge of e-Rota Allocate software
Experience Desirable
Experience of interpreting and advising on routine terms and conditions, policies and procedures Experience of creating and planning doctor's rosters
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Wye Valley NHS Trust
Address Hereford County Hospital
Stonebow Rd
Hereford
HR1 2ER
United Kingdom
Employer's website https://www.wyevalley.nhs.uk/ (Opens in a new tab)