About this role
Job summary
Invicta Health has an exciting opportunity for a Clinical coder and summariser to join the team on a part time basis,30 hours per week.
We reserve the right to close this vacancy early if we receive sufficient applications for the role.
Main duties of the job
As a Clinical Coder and Summariser, you will support the practice in becoming a paper-light environment by summarising and read coding relevant information from patients clinical records onto the practice computer system in adherence to the Practice Summarising Protocol. You will extract information from patients notes and enter it onto their digital record, displaying and significant medical problems prominently.
About us
Invicta Health is a non-profit company, with a passion for primary care. We have a wide range of services such as hub-based GPs services, GP surgeries, services in Urgent Care Centres and A&E, a Community Primary Care mental health service, GP staff training service and the list is growing all the time.
We are formed by a federation of General Practitioners working in Canterbury and South Kent Coast areas of East Kent. Our aim is to provide local, high quality services for local people by collaborating with other established organisations in the health and social care community.
What perks can we offer you?
NHS Pension Learning and Development opportunities Progression opportunities Competitive annual leave entitlement Incremental pay progression Flexible working Approved blue light card provider Salary Sacrifice Schemes Car Lease Scheme Employee Assistance Programme
Job description Job responsibilities
Summarise and code patient records onto their digital records using read code/SNOWMED codes to a high standard and according to set protocols and timescales agreed by the practice.
Review medical records and extract information to produce an accurate summary of the patients medical history.
Use DOCMAN to enter QOF data, ensuring correct SNOMED clinical codes are used
Checking and integrating medical records received electronically.
Examining records and documentation for missing information, using medical knowledge to correct mistakes found in existing patient records, including degraded codes.
Identify and highlight any read coding problems to the GP and/or Practice Manager.
Adhere to the Summarising Protocol and keep update with any changes.
Safeguarding
Attend clinical meetings where required, communication any safeguarding updates and review of safeguarding registers.
Manage and maintain safeguarding record.
Communication
Communicating with other practices and healthcare professionals regarding patient documents.
Collaborating with clinical colleagues and other healthcare professionals to ensure information accuracy.
Ensuring that the practice complies with clinical coding guidelines including alerting other users of new guidelines or changes to coding protocols.
Process E-Letters as required on DOCMAN.
Data Handling
Undertake filing and retrieving of paperwork ensuring up-to-date maintenance.
Analyse patient records, extracting and accurately recording all relevant clinical information.
Accurately code information, following coding protocol and using industry recognised codes.
Examine records and documentation for missing information and ensure correct coding.
Collaborate with clinical colleagues and other healthcare professionals to ensure information accuracy.
Use DOCMAN to enter QOF data, ensuring correct SNOMED clinical codes are used.
Carry out administrative tasks relating to patient records, including filing, and document management.
General Duties
To work collaboratively and professionally with colleagues across Invicta Health, building and maintaining relationships.
To contribute to the development of services, including processes, templates and principles.
To take part in any statutory and mandatory training or other training and development programmes as requested.
Confidentiality, Equality and Diversity In the undertaking of the duties outlined above the post-holder will have access to confidential and sensitive information. This must be kept strictly confidential at all times.
Policies and procedures relating to the protection of personal and sensitive data must be always adhered to and only divulged to authorised persons.
The post-holder will support the equality, diversity, and rights of patients & colleagues in a manner that is consistent with Invicta Health policies and legislation.
The privacy, dignity and beliefs of patients, carers and colleagues must be respected.
The post-holder should behave in a manner which is welcoming, non-judgmental and respectful of the circumstances and rights of all visitors to the practice.
Data Protection Under the Data Protection Act 1998:
You must not at any time use the personal data held by the organisation for a purpose not described in the Register entry or disclose such data to a third party.
If you are in any doubt regarding what you should or should not do in connection with the Data Protection Act, then you must contact your manager.
Health & Safety Employees must be aware of the responsibility placed on them under the Health and Safety at Work Act (1974) to maintain a healthy and safe working environment for both staff and visitors. Employees also have a duty to observe obligation under the organisation safety policies, and to maintain awareness of safe practices and assessment of risk.
Infection Control All staff, collectively and individually, have a duty of care in following best practice in adherence to guidelines which is a fundamental requirement in underpinning the management of Infection, Prevention and Control.
Safeguarding Children and Vulnerable Adults Safeguarding of individuals who come into contact with our services whether a child or young person, person with Learning Disabilities or an older or vulnerable adult, is the responsibility of all employees of the organisation in whatever capacity they are employed.
Safeguarding Children
The organisation adheres to the KCC Child Protection Procedures, and all employees have a duty of care and a responsibility to safeguard and promote the welfare of children.
Person Specification
Experience Essential
Understand the importance of maintaining patient and data confidentiality. Able to use judgement and experience in helping to determine the relevant urgency of requests for information received from patients and other external organisations. Experience of setting up and maintaining effective administrative filling systems Experience of work involving regular and accurate data inputting
Desirable
Knowledge of office management systems and procedures Experience of working with Microsoft packages including, word, excel and power point Experience of working with EMIS and DOCMAN Previous administration experience within a medical environment Knowledge and understanding of the National Health Service
Key Skills & Personal Attributes Essential
Able to communicate effectively and collaboratively across varied disciplines. Able to work in a well-organised and professional manner, maintaining concentration and accuracy Able to manage conflicting priorities Possess an aptitude for dealing with potentially difficult or demanding situations. Good telephone manner Willingness to learn and adapt to change Highly customer focused Understanding and approachable, Strives for excellence. Honest and fair. Leads by example. Positive can do attitude.
Qualifications Essential
Good level of education including competent levels of numeracy and literacy
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Invicta Health CIC
Address Invicta Health CIC
East Cliff Practice
The Montefiore Medical Centre ,Dumpton Park Dr
Ramsgate
Kent
CT11 8AD
United Kingdom
Employer's website https://invictahealth.co.uk/ (Opens in a new tab)