About this role
Job summary
Supply chain Stock controller At JR site working Monday to Friday 5 day service, Working Closely with Clinical staff and other member of the supply chain team.
The post holder will support the Stock Management Change Programme to transfer all stock locations onto the Trust Inventory Management System.
They will support the ongoing, effective management and control of stock across all departments through structured cycle counting, stock accuracy monitoring, and replenishment activities.
The post holder will ensure accurate inventory records, support delivery of key performance indicators (KPIs), and provide operational cover for absence in the Supply Chain Team to maintain continuity of service.
Main duties of the job
The Operational team based at the John Radcliffe Hospital requires a Supply chain stock coordinator.
Conduct scheduled cycle counts across all clinical and Non-Clinical departments in line with agreed counting programmes. Investigate and reconcile stock discrepancies in collaboration with ward/department staff and Supply Chain colleagues. Ensure stock levels are accurate within inventory management systems. Escalate significant variances or stock risks to the Supply Chain Supervisor. Assist in identifying obsolete, slow-moving, or excess stock. Follow standard operating procedures and guidelines for the Inventory Management system Follow tasks as detailed by the Line Manager and Operating Procedures. Support the Stock Management Change Programme to transfer all stock locations onto the Trust Inventory Management System. Support the Site Supply Chain Supervisor in extending the Materials Management and the Inventory Management system throughout the Trust.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
Job description Job responsibilities
Conduct scheduled cycle counts across all clinical and Non-Clinical departments in line with agreed counting programmes. Investigate and reconcile stock discrepancies in collaboration with ward/department staff and Supply Chain colleagues. Ensure stock levels are accurate within inventory management systems. Escalate significant variances or stock risks to the Supply Chain Supervisor. Assist in identifying obsolete, slow-moving, or excess stock. Follow standard operating procedures and guidelines for the Inventory Management system Follow tasks as detailed by the Line Manager and Operating Procedures. 2. Inventory Accuracy & Systems
Ensure all stock counts are uploaded into the Inventory Management System promptly and accurately. Ensure accurate records of adjustments, discrepancies, and stock movements are captured in the Inventory Management System. Ensure compliance with Trust policies relating to stock control and audit. 3. Inventory Management Systems Implementation support
Support the Stock Management Change Programme to transfer all stock locations onto the Trust Inventory Management System.
Support the Site Supply Chain Supervisor in extending the Materials Management and the Inventory Management system throughout the Trust.
4. KPI Support
Contribute to delivery of departmental KPIs including (but not limited to): Stock accuracy targets Waste reduction Stock value reduction Service level compliance
5. Operational Support & Cover
Provide operational cover during Supply Chain Team absences, these tasks include but are not limited to:
Ensuring deliveries received on site are efficiently checked, processed and internally distributed same day to the relevant depts. Ensuring that wards/department storage areas and systems are maintained to the satisfaction of Supply Chain Management and Ward Sisters/Department Managers whilst ensuring good Inventory/Materials Management principals are maintained. Ordering items by means of electronic bar code reader, downloaded to Inventory Management (IM) System or NHSSC. Expedite orders as necessary, receive stock and put away, ensuring good stock control principals are adhered to. Undertake manual handling duties, including pushing and pulling metal cages and lifting heavy items, in accordance with health and safety guidelines.
Person Specification
Offline Essential
Recruitment don't add criteria. Shortlist offline then come on Trac giving score of 2 for shortlisted candidate, and 0 for rejected
Experience Essential
6 Months NHS Supply chain and IM system experience with IT skills
Experience Essential
12 Months NHS Supply chain with IT skills
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Oxford University Hospitals NHS Foundation Trust
Address John Radcliffe Hospital
Headley Way
Oxford
OX3 9DU
United Kingdom
Employer's website https://www.ouh.nhs.uk/ (Opens in a new tab)