About this role
Job summary
An exciting opportunity has arisen for a motivated and experienced Admin Coordinator to join our administration service. The post holder will be responsible for supervising and supporting administrative teams covering the Urgent Treatment Centre, working collaboratively with a part time Admin Coordinator for the Community Admin Team to ensure continuity of cover and effective communication.
The role is primarily based at Weymouth Community Hospital, with flexibility to work across sites within the Weymouth and Portland locality.
This is a key operational role, providing day to day supervision of admin teams and ensuring efficient, high quality administrative support to clinical services. The post holder will coordinate workloads, maintain standards, and act as a central point of contact between teams.
Applicants must have strong IT, organisational, and time management skills, with the ability to prioritise competing demands and communicate effectively with tact and discretion.
Candidates requiring Skilled Worker sponsorship are unfortunately ineligible to apply for this post.
Please note visa sponsorship for this role is unfortunately not available. Ensure you hold valid right to work in the UK and will not require sponsorship if successful
Main duties of the job
Line manage the Urgent Treatment Centre Reception, which consists of a team of 9 working shift patterns across a 7 day service
Hold responsibility for the recruitment, induction, training and development of all administration team members; providing support and supervision to all members of the team.
Act as a role model to colleagues, always seeking to maintain the highest standards of professionalism.
To facilitate the smooth running of the service throughout the year by effective coordination of rotas and by keeping attendance, annual leave and sickness records.
Provide advice and support on admin issues across the service and undertake specific project work, as required.
Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.
About us
At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Job description Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
We understand that using AI can be a useful and supportive tool when completing your application. However, we have also seen an increase in the over-reliance of AI tools which is negatively impacting applications as they remove candidates individuality, and it becomes much harder to get a sense of who you are and your authentic experience. If you do use AI, it should be used to enhance your application and not to create your supporting statement in its entirety. If we suspect you have used AI to create your supporting statement and this does not match your experience, we may withdraw your application.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact [email protected]
Person Specification
Knowledge, Skills & Training Essential
Educated to GCSE level or equivalent experience.
Desirable
Management NVQ Level 3
Job Specific Essential
Evidence of experience of staff supervision and/or management Evidence of experience of office management. Evidence of experience of admin processes and databases The ability to maintain confidentiality.
Information Technology/Resources Essential
Excellent typing/word processing skills - minimum RSA Stage III in Word and Text Processing or equivalent. Competent using Windows environment packages Ability to learn/use Integrated Patient Information Systems
Desirable
Audio-typing skills
Personal Qualities Essential
Ability to demonstrate a mature approach with the proven ability to remain calm under difficult circumstances. Good communication skills including telephone and interpersonal skills. Demonstrable organisational skills The ability to use own initiative, and to work alone with minimum guidance. Minute taking skills are needed Demonstrable skills in written and spoken English, adequate to enable the post holder to carry out the role effectively.
Desirable
The knowledge of medical terminology is advantageous or a willingness to learn. A knowledge of NVQ training, or willingness to undertake training. The ability to monitor and evaluate flexible working practices.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Dorset HealthCare University NHS Foundation Trust
Address Weymouth Community Hospital
Melcombe Avenue
Weymouth
DT4 7TB
United Kingdom
Employer's website https://www.dorsethealthcare.nhs.uk/work-for-us (Opens in a new tab)