About this role
Job summary
The post holder is responsible for providing comprehensive administrative and secretarial support to the integrated safeguarding team at East Cheshire NHS Trust. The team consists of named and specialist professionals within adult, children and maternity safeguarding. Due to the nature of the role, the post holder will therefore view highly sensitive and emotive information and reports within the safeguarding arena.
The post holder should have efficient IT skills in order to maintain databases, transcribe minutes from meetings and use various patient information systems.
The post holder will demonstrate an ability to communicate with a range of people on complex safeguarding matters and issues and will be able to provide minutes of meetings. The person will also be expected to meet specified timescales / deadlines and be able to work unsupervised.
Hours per week: 30.00
We welcome applications from Graduate visa holders; it is important to note that you must have a minimum of 6 months before this expires at the start of your employment for training and operational reasons.
Non-UK or Irish applicants should check their visa and this role's eligibility for sponsorship before applying. For further information please visit Visas and immigration - GOV.UK (www.gov.uk)
Please be advised we are unable to provide Skilled Worker Visa Sponsorship to non-UK residents.
Main duties of the job
Provide an administrative secretarial and clerical service to support the safeguarding team ensuring that letters, e-mails and reports are accurately produced within agreed timescales, data is input to required standards and an electronic filing and retrieval system is maintained.
Possess a knowledge and understanding of medical terminology.
Responsible for the processing of incoming and outgoing correspondence including prioritising, tracking, sorting and transferring as necessary.
Maintain and update appointment diaries, message books to assist efficient operation within the Safeguarding Team.
Arrange meetings, workshops, training events, conferences.
Produce and distribute training materials and informative literature for the service
Contribute to the ordering of stationery supplies and associated procedures.
Participate in the local induction of new staff.
Recognise and respond appropriately to the urgency of situations, reporting concerns to the Head of Safeguarding, Named Nurses / Nurse Specialists.
Maintain and update the Safeguarding websites.
Contribute to the effective and efficient use of resources.
Contribute to the continued improvement and quality of the Administrative Support Service.
To undertake any other delegated duties as appropriate and commensurate with the post.
About us
We are committed to providing the best quality integrated care to our patients. To achieve this aim we need highly motivated staff who are united by common values and behaviours.
We believe our workforce is our greatest asset and we actively support our staff to develop their capabilities to the full, with a variety of learning and development opportunities.
Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. We look forward to you joining us so that we can bring out your best.
Job description Job responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage Careers :: East Cheshire NHS Trust for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job youre applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust.
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Person Specification
Qualifications Essential
5 GCSE's or equivalent, grade C or above. Must include English
Desirable
Previous experience within an administrative role
Knowledge & Skills Essential
Understanding of Medical terminology Advanced keyboard skills Good verbal and communication skills Ability to develop, operate and maintain electronic filing systems Ability to collate data to produce reports using Microsoft packages Demonstrate a commitment to respecting and displaying the Trust Values at all times Ability to work as a member of a team.
Experience Essential
Experience of working in an office environment Arranging meetings and taking Minutes Producing and maintain databases/Spreadsheets/ use of excel Experience of using a range of software programmes / IT packages e.g. Microsoft Office Word, Access, Excel, Outlook, Powerpoint, Internet & Intranet,
Desirable
Experience of working within the NHS or related social care / legal experience. Experience of dealing with Multi-Agency Professionals
Specific job requirements Essential
Flexible, reliable approach to working.
Other Role Requirements Essential
Please refer to the Job Description and Person Specification for further role requirements.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name East Cheshire NHS Trust
Address Macclesfield District
General Hospital
Victoria Road, Macclesfield
SK10 3BL
United Kingdom
Employer's website https://www.eastcheshire.nhs.uk/ (Opens in a new tab)