About this role
Job SummaryThis position is to support the Deputy Chief Nurse Executive for the assigned Perry Point site and assist in accomplishing the mission of the VA Medical Health Care System. The Administrative Specialist is located at the site that the Deputy Chief Nurse Executive designates as primary office; however, the Deputy Chief Nurse maintains office space at numerous sites and the Administrative Specialist may be required to accompany the Deputy Chief Nurse Executive to multiple sites.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/17/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Collects program reports, statistical data, and program performance monitors/measures from programs and services. Plans and accomplishes special projects using standard approaches to perform a variety of duties related to special projects involving administrative or support issues. Conducts extensive research and compilation of data from diverse sources, and extracts and assembles information, conducts analysis and develops reports or presentations. Establishes and maintains personal file correspondence and documents. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination Education and Experience: Combination of successfully completed graduate education and experience may be used to meet total qualification requirements for the grade level specified above. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesDuties to include but not limited to: Collects program reports, statistical data, and program performance monitors/measures from programs and services. Plans and accomplishes special projects using standard approaches to perform a variety of duties related to special projects involving administrative or support issues. Conducts extensive research and compilation of data from diverse sources, and extracts and assembles information, conducts analysis and develops reports or presentations. Provides guidance to various secretaries/administrative support personnel throughout the VA Medical Health Care System on procedural matters. Assists the Nursing Service employees such as the Associate Chief Nurses, and Nurses Managers with training on the appropriate memos, and correspondences. Responsible for directing the work of others, such as other clinical/administrative clerical staff. Assures the Chief Nurse Executive deadlines are met and the daily needs of the Deputy Chief Nurse Executive office are completed. Maintains the appointment schedule for the Deputy Chief Nurse Executive. Establishes and maintains personal file correspondence and documents. Provides travel/conference arrangements, prepares travel vouchers/reports and arranges for meetings held locally. Functions as back-up timekeeper. Preferred Experience: Administrative Specialist experience Healthcare work experience Work Schedule: 7:30am-4:00pm, Monday-Friday Compressed/Flexible: Not Authorized Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD081760 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not AuthorizedRequirementsYou must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.