About this role
Human Resources announces an opening for a 1.0 FTE Account Clerk with the Aquatics Department. This is a 260-day, Grade G-10 position
RESPONSIBILITIES:
May not include all duties performed; not all incumbents perform all essential functions delineated: Establishes and
maintains various computerized systems of internal accounting and account/staff management for the the work locattion assigned.
Provide budgetary projections and related information; background information on policies, expenditure summaries, enrollment
figures, and other statistical data for evaluation during the annual budget process, as well as for any ongoing management review
purposes. Devises and establishes new work methods for both procedural and substantive clerical accounting, purchasing, or other
financial accounting duties such as matching expenditures and revenues for tuition-based programs. Oversees the expenditure of
contract and grant funds to assure compliance with State/Federal regulations and policies; initiates, reviews, and approves
requisitions. Develops budgets for special projects, monitoring expenditures, gathering data, and maintaining reimbursement
request; maintains payroll accounts for hourly paid staff working on any State/Federal grant programs. Interprets complex rules or
procedures in accounting, purchasing, payroll, and/or other financial areas for employees, supervisors, vendors, and the general
public. Codes and classifies transactions involving distribution of expenditures among many classes of accounts. Compiles and
maintains monthly, quarterly, semi-annual, and annual reports and financial statements. Prepares and processes a variety of
purchase orders utilizing on-line computer-based accounting and accounts payable system, and maintains purchasing files and
computerized databases. Prepares Request for Proposal (RFP) documents and bids, contracts, award documents, and contract
changes; receives and updates bond and insurance certificates from vendors. Provides factual and/or historical information on
technical and policy guidelines and practices. Works with program managers on budget development. Process requisitions, change
orders, and purchase orders submitted by project managers for CIP projects. Maintains and reconciles detailed financial records
and request for payments. Consults with vendors, construction managers, project managers, architects and APS Finance. Enters
and monitors contract and vendor information for projects in Primavera Expedition Contract Management software. Coordinates with
Purchasing and Finance for approval of transfers regarding accounts, requisitions, and contracts; reviews and approves payment
requests prior to disbursement. Greets visitors, answers phones, assist clerical staff when needed; other duties as assigned.
EXPERIENCE:
Knowledge of computer applications related to financial management. Ability to multi-task and work within time constraints. Ability to
work under minimum supervision with highly accurate results. Ability to write clearly and concisely. Ability to research and analyze
information and arrive at logical conclusions independently. Comprehensive knowledge of sub-professional accounting, purchasing,
payroll, and/or bookkeeping principles, terminology, and practices. Ability to follow relatively complex procedures in processing
accounting and financial documents and resolve a variety of documentation problems by applying detailed procedural rules. Ability to
perform detailed work and maintain an in-depth knowledge of Arlington County Public Schools financial policies and requirements so
that unusual work problems can be solved within guidelines. Excellent interpersonal skills and demonstrated ability to communicate
effectively with coworkers from administrative offices, school personnel, vendors, and the general public. Comprehensive knowledge
of sub-professional accounting, purchasing, payroll, and/or bookkeeping principles, terminology, and practices. Ability to follow
relatively complex procedures in processing accounting, payroll, purchasing, and/or financial documents and resolve a variety of
documentation problems by applying detailed procedural rules. Ability to work under minimum supervision, within restrictive time
frames, and with highly accurate results. Ability to compose clear and informative written correspondence. Ability to perform detailed
work and maintain an in-depth knowledge of Arlington County Public Schools financial, payroll, and purchasing policies and
requirements so that unusual work problems can be solved within guidelines. Ability to utilize a computer keyboard at a production
speed and to input data accurately in a timely manner. Excellent interpersonal skills and demonstrated ability to communicate
effectively with co workers from administrative offices, field-based school personnel, vendors, and the general public. Demonstrated
ability to perform complicated arithmetical calculations.
QUALIFICATIONS:
Graduation from high school, including or supplemented by courses in bookkeeping, accounting (both manual and computer
methods) and considerable progressively more responsible bookkeeping, purchasing, payroll, or clerical-accounting experience,
preferably in a public school system or government environment, or any equivalent combination of education and experience that
would provide the above noted knowledge, skill, and ability. Proficiency in Excel and Word, and possess excellent communication
skills, both orally and in writing.
SALARY: Salary based on 26/27 pay plan.
Arlington Public Schools is an Equal Opportunity Employer It is the policy of the Arlington School Board, as stated in Policy G-2.30, Employee Relations – Equal Employment Opportunity - that “Employment opportunities shall not be restricted, abridged or otherwise adversely affected on the basis of race, national origin, creed, color, religion, gender, age, economic status, sexual orientation, national origin, marital status, genetic information, gender identity or expression, and/or disability.