About this role
onsemi (Nasdaq: ON) is driving disruptive innovations to help build a better future. With a focus on automotive and industrial end-markets, the company is accelerating change in megatrends such as vehicle electrification and safety, sustainable energy grids, industrial automation, and 5G and cloud infrastructure. With a highly differentiated and innovative product portfolio, onsemi creates intelligent power and sensing technologies that solve the world’s most complex challenges and leads the way in creating a safer, cleaner, and smarter world.
More details about our company benefits can be found here:
https://www.onsemi.com/careers/career-benefits
onsemi is seeking a highly organized and proactive Executive Administrative Assistant to provide confidential and comprehensive support to a Vice President of a Business Division and their leadership team. In this role, you will be a critical partner, enabling executive efficiency through effective calendar management, operational coordination, and administrative excellence in a fast-paced, global environment.
Responsibilities
• Provide high-level, confidential administrative support to the VP of Business Division and leadership staff, ensuring seamless day-to-day operations • Manage complex and dynamic executive calendars, optimizing scheduling efficiency and prioritizing critical business needs • Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa/passport processing • Prepare, review, and submit expense reports in compliance with company policies and timelines • Plan and coordinate executive meetings, including agenda preparation, materials development, and follow-up actions • Organize and support internal and external meetings, including customer visits, conference room setup, and catering arrangements as required • Act as a primary point of contact for incoming communications (emails, calls, mail), ensuring timely responses and proper prioritization • Maintain and update organizational charts, contact lists, and departmental records • Manage TEAMS sites and support SharePoint access requests, content updates, and user permissions • Support cross-functional coordination by liaising with internal stakeholders, leadership teams, and external partners • Handle multiple projects simultaneously, ensuring timely execution and adherence to strict deadlines • Assist in purchase order creation, invoice tracking, and vendor coordination • Manage office operations, including supply inventory, ordering, and workspace/seat assignments • Coordinate IT equipment requests, onboarding/offboarding setup, and asset tracking • Prepare documentation for international shipments, including compliance with Global Transfer Systems (GTS) requirements • Drive process improvements to enhance administrative efficiency and effectiveness • Maintain the highest level of professionalism, confidentiality, and discretion at all times
Qualifications & Experience
• Bachelor’s degree or equivalent relevant experience • Minimum 7+ years of experience supporting senior leadership, including VP or C-level executives • Proven experience managing complex calendars, travel logistics, and executive priorities in a fast-paced environment Skills & Competencies
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and collaboration tools • Strong organizational and time-management skills with exceptional attention to detail • Ability to work independently with minimal supervision while maintaining high productivity • Excellent problem-solving skills with a proactive, solution-oriented mindset • Strong interpersonal and communication skills, with the ability to interact effectively across all levels of the organization • High level of professionalism with a positive, approachable demeanor • Ability to prioritize competing demands and manage multiple stakeholders simultaneously • Adaptability and resilience in a rapidly changing, high-pressure environment • Strong sense of ownership, accountability, and commitment to delivering results onsemi is excited to share the base salary range for this position is $61,065.00 to $107,065.00 Range exclusive of fringe benefits or potential bonuses. The final pay rate for the successful candidate will depend on geographic location, skills, education, experience, and/or consideration of internal equity of our current team members. We also offer a competitive benefits package. https://www.onsemi.com/site/pdf/Benefits-Summary-USA.pdf