About this role
Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment. Key Accountabilities and Responsibilities include, but are not limited to: - Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records. - Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup. - Organize complex regional and international travel, including visa support when required. - Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed. - Conduct research for vendor sourcing and manage office supplies and pantry inventory. - Assist with onboarding new staff and support office events. - Provide support for project and bid submissions. - Deliver administrative support such as document typing, editing, and translation processing. - Collaborate effectively with team members locally and remotely to complete tasks and projects. - Maintain open and professional relationships with colleagues and management. - Offer flexibility and coverage for other administrative staff when needed. - Ensure tasks are completed in line with provided training and guidelines. - Follow safe work practices and adhere to company policies for planning and executing tasks. - Uphold Stantec’s Core Values and ensure work aligns with the company’s Quality Systems and Project Quality Procedures.