About this role
Document Management:
• Coordinate document printing, translation, scanning, and courier services. Raise tickets for cheque collection. • Ensure invoices / important documents are stored on our data servers.
Job code opening:
• Creation of Job codes. • Review all related documents and details (Budget sheet, Approvals, Risk Conflict, Client Evaluation, Sentinel, Engagement Evaluation, Engagement Letter, MFE, Outlays, Billing & Revenue, Payouts, Sub Tasks, Conflict Check, RM check list, CBC check, CRM etc.) • Assist with changes to contract / project module as requested by Senior Administrator / Administration Lead.
Billing and Invoicing:
• Responsible for processing all departmental, inter-firm, subcontractor, client & supplier invoices by obtaining necessary approvals and updating reports or tracking systems accordingly. • Assist with invoice uploads on client portals. • Carry out any other duties as requested by the Senior Administrator / Administration Lead
Procurement:
• Assist with raising PRs for secondees, travel related and project related specific to subcontractors by obtaining necessary approvals and updating reports or tracking systems accordingly. • Assist with onboarding of new suppliers/ Sub Contractors
Education requirements:
• Bachelor’s Degree Holder
Work experience requirements:
• Minimum of 1-2 years’ administrative experience preferably within the UAE. • Prior Administration experience within a professional services firm is preferred