About this role
Duties: This appointment includes the following duties:
Processing orders, invoices and payments through purchase ledger and/or cash book using Xero software.Reconciliation of all income received via Arbor, childcare vouchers and school office.Responsible for paying in all income to school bank accounts in accordance with the finance policy.Weekly Bank reconciliation.To be responsible for all Music tuition in school. i.e. arranging tuition for pupils, raising of invoices and reconciliation of payments.Debt recovery.Check all supplier statements and investigate payments to comply with statutory timescalesMaintain links with suppliers to identify lead times and delivery dates ensuring efficient and effective delivery of ordersTo assist School Business Manager with budget preparation and monitoring and to produce spread sheets and reports showing analysis of various costs and information as required by head teacher or governors.Any other duties of a similar nature and level of responsibility as requested by the School Business Manager.Relationships: Responsible to the School Business Manager
Contacts and relationships
Daily contact with students, school employed staffWorking alongside School Business Manager and Admin AssistantRegular contact with parents/carers, external bodiesDecisions:
o Discretion: Work is carried out in accordance within policies and procedures and post holder can seek advice from line manager
o Consequences: Impacts on students and school community. Impact on school administrative processes, which is likely to be easily identified and remedied.
Resources
Learning materials and resourcesGeneral office equipment needed to carry out tasks.
Work Environment
The Postholder will experience some interruption which is intrinsic to the role but this should not cause any overall change to the taskPhysical Demands: General office work, may involve long periods of working at a computer.
Working Conditions: Well-lit and well ventilated general office environment.
Knowledge and skills
Knowledge of Xero finance package or similar6-12 months experience of working in a similar roleComputer literateEssential: 4 GCSE’Knowledge of spreadsheetsAppropriate NVQ Level 2 or equivalent.
Additional responsibilities:
Elements of this job description may be negotiated at the request of either party and with the agreement of both.
Performance Management: School Business Manager – Kerry Fogg
Supervision of people
The post holder will not be required to supervise personnel in school