About this role
An exciting opportunity to join the Leadership Team of Wren Academies Trust as PA to the CEO.
The role of the PA is to provide high-level executive and governance support to the CEO, robust governance processes, and Trust-wide compliance. The role includes clerking the Board of Directors’ meetings, overseeing policy management and reporting, and supporting central administrative functions including HR, finance and data protection.
Key Responsibilities
Executive Support to the CEO
Provide a comprehensive, confidential PA service to the CEO
Manage complex diary coordination, communications, and prioritisation
Prepare reports, presentations, and briefings
Undertake research and support strategic initiatives and Trust priorities
Governance and Clerking
Clerk the Trust Board and Committee meetings, prepare agendas/papers, and produce high-quality minutes
Track actions and ensure timely follow-up
Maintain strong communication between Members, Trustees, and executive leaders
Stay up to date with current and emerging best practices in this area, and proactively provide recommendations for consideration by the Trust Business Manager, Finance Director, and CEO
Governance Compliance
Ensure compliance with the Academy Trust Handbook, ESFA, Companies House, and Charity Commission
Maintain statutory registers and governance records
Oversee returns, audits, and governance documentation
Ensure compliance with GIAS (Get Information About Schools) requirements, including the accurate maintenance and timely updating of Director information, and coordinate the onboarding and offboarding processes for Directors.
Liaise with the Trust’s website administrator to ensure the Trust section of the Academy website is accurate and regularly updated
Trust Policy Compliance (Responsible Owner)
Lead and manage the Trust-wide policy compliance framework, ensuring all statutory and non-statutory policies are current, approved, consistently managed, and aligned with regulatory requirements
Develop, implement, and maintain a centralised policy lifecycle process, including creation, consultation, approval, publication, review, and archiving
Act as the central coordination point between the Trust and academies, providing guidance on compliance requirements, supporting policy implementation, leading audits and compliance checks, and ensuring clear accountability for Trust-wide and locally delegated policies
Trust Administration and Central Team Support
Support HR and Finance functions with administrative and project work
Contribute to Trust-wide strategic projects and consultations
Coordinate and draft responses to external bodies
Assist with Data Protection Officer (DPO) processes, including subject access requests and GDPR compliance
Provide comprehensive HR administrative support, including professional minute-taking at formal HR meetings (e.g. investigations, hearings, consultations) and drafting and issuing correspondence
General Administration
Maintain accurate records and document systems
Support Trust events and stakeholder engagement
Ensure consistency and professionalism in all Trust documentation
Provide flexible support across the central team
Professional Behaviour
To maintain high standards of professional behaviour towards colleagues and students
To lead by example and to follow the Academy’s dress code and code of conduct
To carry out duties in a friendly, helpful and professional manner
To have a flexible approach and to be prepared for the unusual
To uphold and actively support the Trust’s policies and procedures on the safeguarding of young people
Assessment
To continue personal development as agreed in performance management
To engage actively in the performance review process
To address the performance management targets set by the line manager
Other Specific Duties:
Along with other Student Services staff, carry out tasks (e.g. break/lunch duties) which help build relationships between all staff and students
To play a full part in the life of the Academy community, to support its distinctive aim, ethos and policies, and to encourage staff and students to follow this example
To support the Academy in meeting its legal requirements as a Church School
To have a record of excellent health, attendance and punctuality
If this role is a job which match your skill set, apply today!
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