About this role
Job summary
Responsible for ensuring the administrative and clerical work related to patient care are competently managed.
Ensure that all paper and computer stored data surrounding a patient episode is completed accurately and promptly.
To deal efficiently and in professional manner enquires from both patients and staffinternally and externally.
Main duties of the job
Ensure all patient discharge information is correctly filled out by nursing
and medical staff and where appropriate send to GP, Secretary, anti
coagulation department and file copy in case notes.
Open all incoming post unless marked to a specified member of staff.
Process and pass to appropriate members of nursing team.
Be responsible for ensuring all the relevant correspondence is located.
Answer telephone enquires following departmental protocol, both
internal and external, from other members of staff, departments,
patients/relatives and other hospitals, referring them to the supervisory
staff member when necessary.
When elective patients arrive on the ward check correspondence,
amending any details on the Careflow. Add their details to ward
admission book specifying date of admission, consultant, and GP. Also
ensuring that admission and discharge time are recorded.
Booking of post inpatient follow up appointments - patients leaving with
follow-up appointment in their hand Send follow up requests to relevant
department/team. Mark in file to record that the request has beenmade.
To ensure where the patient no longer requires future follow-up that the
Referral is discharged using Pas Careflow
To outcome and discharge referrals as and when appropriate.
About us
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer abuddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Job description Job responsibilities
Ensure on a daily basis that the ward board/admissions book is
checked for recent discharges and patients due to be admitted.
Responsible for adding admission and full patient details onto Careflow.
Maintain and monitor ward information recorded on Careflow. Ensuring
that all patients are admitted to the correct ward bed, consultant, and
specialty. Responsible for ensuring that all notes are tracked to correct
area.
Responsible for the updating all admissions, transfers of care,
discharges, and transfers to different wards information on Careflow
an ongoing basis
To access the spine with a smart card to find NHS numbers.
When admitting patients to the ward ensure that if the patient i
overseas visitor that the correct policies and procedures are followed.
Identify and manage duplicate case notes, including when appropriate
organising the merging of electronic records and amalgamation of case
notes
Responsible for ensuring that all patient records reach the clinical
coding department in a timely basis to be coded.
Providing annual leave and sickness cover as appropriate for other ward clerks.
Please note: This role does not meet theminimumcriteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Person Specification
essential Essential
Communication Customer Service IT Skills Ability to Multitask Administration Experience Working in an hospital environment
Equality, Diversity, and Inclusion Essential
Evidence of having championed diversity in previous roles (as appropriate to role) Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name University Hospitals Sussex NHS Foundation Trust (279)
Address Royal Sussex County Hospital
Eastern Rd
Brighton
BN2 5BE
United Kingdom
Employer's website https://www.uhsussex.nhs.uk/ (Opens in a new tab)