About this role
The Deputy General Manager - Secretarial will be an integral part of our Legal team, ensuring smooth operations and effective communication. This role requires a highly organized and detail-oriented individual who can manage a busy workload and prioritize tasks effectively. The successful candidate will have the opportunity to make a significant impact and contribute to the success of our legal department.
• Provide comprehensive secretarial and administrative support to the General Manager and the Legal team. • Manage and prioritize a high volume of correspondence, including emails, letters, and legal documents. • Schedule and coordinate meetings, appointments, and conferences, ensuring efficient use of time and resources. • Maintain accurate records and files, ensuring confidentiality and easy access to important information. • Prepare and draft legal documents, reports, and presentations, ensuring accuracy and adherence to legal standards. • Assist with research and data collection for legal cases and projects, providing support to the legal team's investigations. • Liaise with external parties, such as clients, vendors, and legal professionals, to coordinate and facilitate smooth operations. • Handle travel arrangements and logistics for the General Manager and team members, ensuring a seamless experience. • Maintain office supplies and equipment, ensuring a well-organized and functional work environment. • Perform other ad-hoc administrative tasks as required, adapting to the needs of the Legal department.
• A minimum of 5 years of experience in a similar secretarial or administrative role, preferably in a legal setting. • Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively. • Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders. • Proficiency in using Microsoft Office suite and other relevant software for document creation and management. • A keen eye for detail and accuracy, ensuring high-quality work and error-free documentation. • Ability to work independently and take initiative, demonstrating a proactive approach to problem-solving. • Excellent time management skills with the ability to meet tight deadlines and handle a fast-paced work environment. • A flexible and adaptable attitude, willing to learn and take on new challenges as the role evolves. • Strong interpersonal skills and a collaborative mindset, fostering positive relationships with colleagues. • A commitment to confidentiality and ethical conduct, maintaining the highest standards of professionalism.