About this role
Job summary
The post holder is part of the undergraduate medical education team at UHMBT, based in the education centre atRoyal Lancaster Infirmary. This post involves providingadministrativesupport to the undergraduate team at UHMBT in the planning and co-ordination of specialty timetables and clinical assessments for medical learners across UHMBT. This will also involve arranging education meetings, taking minutes as well asmaintaininggeneral office processes to support the organisation and facilitation of undergraduate medical education at UHMBT.
This post is pending job evaluation confirmation
Main duties of the job
Providing administrative support to the undergraduate team in the planning and co-ordination of specialty timetables and clinical assessments for medical learners across UHMBT.
Monitoring mandatory training for medical learners and reporting non-compliance to the undergraduate co-ordinators.
Carrying out general office duties
Organising inductions for new learners to the Trust
Issuing certificates of attendance and letters of thanks to clinical teachers.
Organising educational appraisals for medical educators and keepingappropriate records.
Updating central documents accessed by the undergraduate team and partner medical schools.
Taking part in the facilitation of medical student practical examinations
Maintaining the undergraduate medical education intranet and internet sites ensuring they are kept up to date with key information.
Ensuring that rooms are bookedfor undergraduate teaching withappropriate equipmentand resources.
Providing administrative support to the undergraduate co-ordinators in arranging studentssmartcards, Lorenzo accounts, ITaccountsandaccess to updatedTraininginformation on the Trusts TrainingManagement System(TMS)escalating any issues asappropriate to the undergraduate co-ordinators
Communicating using various face-to-face and electronic means.
Contributing to newsletters, publicationsand social media updates relevant to each year group.
About us
We operatefrom three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, andUlverstonCommunity Health Centre.
FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.
WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.
All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies,daycase and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.
Our Community Service for adults are provided in people's homes ,community centres, clinics, GP Practices, community hospitals. Our aim is to work with people to help them remain independent , improve their health and manage their conditions through high quality care , advice and support.
Job description Job responsibilities
For further details on the advertised position and the principal job duties/responsibilities, please refer to the Job Description and Person Specification found under the supporting documents section. Additional information about the University Hospitals of Morecambe Bay can be accessed on our website.
This post is pending job evaluation confirmation
Person Specification
Qualifications Essential
5 GCSEs grade C / 4 or above
Experience Essential
At least 12 months experience in an secretarial / administrative role
Desirable
Experience of an education, training or health environment
Knowledge and skills Essential
Working knowledge of Microsoft Office 365 and its applications Demonstrable skills in Organisation / time management Demonstrable skills in Communication Demonstrable building and maintaining working relationships Demonstrable dealing with difficult situations
Desirable
Ability to operate audio visual equipment
Personal attributes Essential
Compassionate Enthusiastic Innovative Approachable Trustworthy Assertive Adaptable to the changing needs of the service
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name University Hospitals of Morecambe Bay NHS Trust
Address Royal Lancaster Infirmary
Ashton Road
Lancaster
LA1 4RP
United Kingdom
Employer's website https://www.uhmb.nhs.uk (Opens in a new tab)