About this role
Job summary
An opportunity has arisen for a MDT Co-ordinator/MDT Tracker to work within the Multi-Disciplinary Team working together to provide high quality care for patients with cancer to implement and track patients through their cancer pathway.
The Cancer Services Directorate provides comprehensive pathway coordination and tracking function for patients with known and suspected cancer. We are responsible for submissions to Cancer Waiting times, The Cancer Registry, Peer Review and National cancer audits and Datasets. Confidence in operating IT systems is essential
The successful candidate will also be required to provide cover support to the Cancer MDT Coordinators during busy periods within the service, including preparing MDT lists and attending pre-MDT and post-MDT meetings.
Working hour requirements for this will need flexibility but normal working hours are 09.00 to 17.00 Mon-Friday.
Main duties of the job
The successful candidate will manage and track referrals for patients with suspected and confirmed cancer to ensure that local and national cancer pathways and targets are met. Working as part of a team of MDT Coordinators, who are committed to providing a first class service for patients in a fast-paced environment. They will also be a core and valued administrative member of the multi-disciplinary team and therefore be able to communicate effectively and professionally with colleagues from a range of staff groups and hospitals.
As the role is multi-functional and works within tight deadlines, the ideal candidate will be able to work on their own initiative and be both systematic and organised. The role involves using a number of electronic systems and minute-taking so a high standard of IT skills and excellent typing ability is essential.
About us
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trustbelieves that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Job description Job responsibilities
MDT coordination and tracking of the cancer patient tracking list (PTL).
To organise and attend the multidisciplinary team (MDT) meetings.
To prepare appropriate lists of patients to be discussed at each MDT (and distribute throughout the team) from information received from a variety of sources including clinicians, medical notes, electronic patient records and previous MDT lists.
To prepare the MDT decision sheets prior to the MDT meeting with patient demographics, results of investigations and other relevant clinical information.
To ensure that the MDT are fully aware of the progress of each patient in relation to the 31 and 62 day target dates for treatment both via MDT Meetings and individually via Operational Management and Clinical Nurse Specialists to ensure proactive patient journey management.
To liaise with the appropriate Patient Pathway Co-ordinators and other support departments (e.g. other MDT co-ordinators, imaging, histopathology, chemotherapy, palliative care, other Trusts, etc.) for the preparation of the weekly MDT meetings; to ensure that all required information and clinical data (including notes, x-rays, test results etc) are available for discussion in a timely manner.
To ensure that any decisions taken during the MDT meetings on clinical action requiring administrative organisation, such as scans, appointments and surgery dates are booked and confirmed in a timely manner; to follow-up with appropriate departments and clinical nurse specialists to ensure such appointments are made appropriately.
To assist with follow-up actions as required by the MDT (e.g. to contact patient to arrange the next part of their pathway if required).
To ensure that the decisions taken at the meeting are fully documented in the patients notes as a means of tracking and monitoring.
To file the patients MDT decision summary and other documents into case notes promptly; to keep a copy of the decision summary for future use and for audit purposes.
To ensure all information relating to the MDT decision is recorded in the Somerset Cancer Register system (either during the MDT meeting or retrospectively); to liaise with clinicians to ensure such information is accurate and timely.
To ensure all appropriate audio/visual equipment is available in MDT or SMDT meetings for recording of the MDT decision on the Somerset Cancer Register system.
To organise the Specialist Multi-Disciplinary Team (SMDT) meetings in the same manner as described above for MDT meetings; to inform clinicians at other Trusts across London Cancer of any changes to the meeting time or venue; to inform Whittington clinicians and other Trusts of any changes to the SMDT format as appropriate.
Person Specification
Skills and Abilities Essential
Excellent interpersonal skills including verbal and written communicationExperience of data entry, data collection and analysis Ability to organise and prioritise workload and work accurately under pressure to meet targets Ability to analyse sensitive information devising and implementing workable solutionsAbility to work to a high degree of accuracy and excellent attention to detail Setting up and maintaining complex pathways involving a variety of stakeholders Ability to extract detailed information from a variety of sources and reproduce in appropriate format for use by a variety of stakeholders
Education / Qualifications Essential
Educated to GCSE Level (or Equivalent) with A Level (or Equivalent) in English and Maths Working knowledge of Word Processing, spreadsheets and databases
Knowledge & Experience Essential
Minimum of one year's experience in an NHS setting involving patient contact and/or scheduling of patient appointments Understanding of general medical terminology
Desirable
Previous involvement or understanding of MDTs
PERSONAL QUALITIES Essential
Ability to prioritise and manage own workload whilst undertaking a variety of tasks Enthusiastic and positive with a "can do" approach Ability to liaise and communicate with all grades of staff and staff groups.Able to work autonomously and as part of a team Committed to self development Problem Solver Ability to work to deadlines Able to use tact and diplomacy at all times
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Whittington Hospital NHS Trust
Address Whittington Hospital
Jenner Building
London
N19 5NF
United Kingdom
Employer's website https://www.whittington.nhs.uk/ (Opens in a new tab)