About this role
Job summary
The Accounts Assistant role is a core post in the Oakdale Centre, providing support to the finance team in the day-to-day running of the finance function. This is a pivotal hands on role requiring good technical skills in accounting and spreadsheet work with an essential eye for detail.
The Accounts Assistant is an integral team member and must be willing to contribute towards the positive reputation of Oakdale and our future development. The role holds the responsibility of providing an efficient, organised and accurate finance function for the organisation and would be providing a variety of day-to-day financial operations such as sales and purchase ledgers and bookkeeping.
Main duties of the job
The Accounts Assistant is expected to undertake a broad range of duties and responsibilities in maintaining the financial records of the organisation and providing appropriate management information from this data.
Main Responsibilities:
Key responsibilities:
Providing essential support to the Finance department
Following and using our accounting and database systems (Xero for accounts and a bespoke configuration of Salesforce for our database), taking ownership of the vital requirement to make sure that the organisations financial database and systems are accurately maintained, so that all activities that rely on this can function properly
Responsible for the reconciliation of bank accounts and maintaining the sales and purchase ledgers
Responsible for raising and processing sales invoices for all areas of the business
Responsible for and processing purchase invoices and creating payment schedules for all areas of the business
Responsible for credit control for all areas of the business
Banking of client money, taking payments over the phone and issuing receipts where required
Maintain the petty cash ledger
Responsible for building and maintaining strong working relationships with commercial customers, suppliers and other external parties
Supporting month end and year end processes, facilitating timely and accurate reporting of financial and management information
Stewardship of Practitioner monies
About us
For over 25 years, Oakdale has been delivering high-quality, evidence-based therapies and assessments for children, young people, and adults. As a not-for-profit, values-driven organisation, we partner with the NHS, schools, local authorities, and private clients to provide care that changes lives.
Job description Job responsibilities
The Accounts Assistant is expected to undertake a broad range of duties and responsibilities in maintaining the financial records of the organisation and providing appropriate management information from this data.
Main Responsibilities:
Key responsibilities:
Providing essential support to the Finance department
Following and using our accounting and database systems (Xero for accounts and a bespoke configuration of Salesforce for our database), taking ownership of the vital requirement to make sure that the organisations financial database and systems are accurately maintained, so that all activities that rely on this can function properly
Responsible for the reconciliation of bank accounts and maintaining the sales and purchase ledgers
Responsible for raising and processing sales invoices for all areas of the business
Responsible for and processing purchase invoices and creating payment schedules for all areas of the business
Responsible for credit control for all areas of the business
Banking of client money, taking payments over the phone and issuing receipts where required
Maintain the petty cash ledger
Responsible for building and maintaining strong working relationships with commercial customers, suppliers and other external parties
Supporting month end and year end processes, facilitating timely and accurate reporting of financial and management information
Stewardship of Practitioner monies
General Duties:
To be an integral staff team member of the centre team and contribute to its positive reputation and development.
To attend appraisals and training, when required.
To comply with the requirements of the centres policies and procedures.
To undertake occasional evening/weekend work.
To undertake housekeeping duties as required.
Person Specification
Experience Essential
Experience using a range of IT systems and packages including databases A good understanding of bookkeeping and accountancy procedures Ability to make recommendations in process improvement Enthusiastic, committed, and a fast learner with previous experience in a busy environment (ideally two years experience of similar work typically gained working as part of a finance team) Ability to work in a role handling complexity and variety. Computer literate with an aptitude for numbers Ability to work with individuals across departments and liaise with external customers and contacts Solid organisational skills and the ability to prioritise a varied workload Able to work on own initiative and to tight timescales Proactive, organised, and methodical, with a temperament suited to working with details, taking pride in the accuracy of your work. High level of personal and professional commitment To be able to deal with financial transactions accurately
Desirable
Experience of using Google Workspace. Experience of Xero accounting software Experience of the health or social care sector
Qualifications Essential
General education to GCSE / Equivalent Grade C or above
Desirable
AAT qualification 1, 2 & 3
Personal Qualities Essential
Strong ability to follow patterns and problem-solve if needed Ability to manage time effectively. Have good communication skills both written and verbal Be able to work as part of a team and use your own initiative
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Oakdale Centre CIC
Address 49 Valley Drive
Harrogate
North Yorkshire
HG2 0JH
United Kingdom
Employer's website https://www.oakdalecentre.org/ (Opens in a new tab)