About this role
Job summary ***INTERNAL APPLICANTS ONLY***
We are seeking an organised, proactive, and highly motivated Medical Staffing Administration Manager to join our Medical Division team. This is an exciting opportunity for an experienced administrator to play a key role in supporting the delivery of an efficient and effective medical staffing service across the organisation.
The post holder will be responsible for managing the day-to-day administration of medical staffing processes, ensuring compliance with employment legislation, NHS policies, and regulatory requirements. Working closely with clinicians, managers, HR colleagues, and external stakeholders, you will help ensure that medical workforce records, recruitment activities, rota management processes, and workforce reporting are maintained to a high standard
The successful candidate will demonstrate:
Significant administrative experience, ideally within an NHS or healthcare setting. Strong organisational and prioritisation skills with the ability to manage competing deadlines. Excellent communication and interpersonal skills. Experience of working with workforce information systems and databases. Strong analytical skills and attention to detail. Ability to work independently and collaboratively within a multidisciplinary environment. Knowledge of NHS medical staffing processes and employment legislation is desirable.
Main duties of the job
Key Responsibilities:
Manage and coordinate medical staffing administration services across the organisation. Support the recruitment, onboarding, and employment lifecycle of medical staff. Ensure accurate maintenance of workforce information systems and employee records. Monitor compliance with mandatory employment checks, GMC registration, visa requirements, and appraisal processes. Produce workforce reports and management information to support operational decision-making. Provide advice and guidance to managers and medical staff on staffing procedures and policies. Support the implementation of workforce initiatives and service improvement projects. Line manage and develop administrative staff within the team where applicable.
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South WarwickshireUniversity NHS FT, George Eliot Hospital NHS Trust and Worcestershire Acute NHS Hospitals Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care wed want for our family and friends.
More than 3,000 people work for the Trust they tell us its a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: "The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential."
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time.
Job description Job responsibilities
Please see the attached job description and person specification for more information about the role and responsibilities.
Person Specification
Education and Qualifications Essential
Educated to degree level or equivalent or relevant experience 5x GCSEs C grade or equivalent to include English and Mathematics
Skills, Knowledge and Abilities Essential
Experience of managing own workload and meeting tight deadlines Proven ability to work under pressure and deal with difficult / stressful situations Knowledge of booking processes for both inpatient and outpatient episodes Highly developed knowledge of Microsoft Office applications Ability to effectively communicate both verbally and in writing to a wide range of people Minute taking and report producing skills
Experience Essential
Previous experience of office management Experience of taking and transcribing minutes Experience of dealing with confidential or sensitive issues Experience of working in a NHS Trust environment and interaction with consultants, clinicians and senior managers
Personal Attributes Essential
Ability to work as a team member or independently Self-confident and flexible approach to tasks and the needs of the service Ability to manage and inspire a team Able to work to deadlines Aware of own development needs Good communication and influencing skills Highly effective customer relationship skills
Other Factors Essential
Ability to fulfil the travel requirements of post Satisfactory employment checks
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Wye Valley NHS Trust
Address Hereford County Hospital
Union Walk
Hereford
HR1 2ER
United Kingdom
Employer's website https://www.wyevalley.nhs.uk/ (Opens in a new tab)