About this role
Job summary
This role provides comprehensive administrative and project support to the Capital Projects Team within the Estates & Facilities Management Division. It supports the smooth running of capital projects by managing documentation, coordinating meetings, maintaining financial records, and assisting with project tracking.
Working within established procedures, the post holder ensures accurate data entry, timely communication, and effective organisation--contributing to the successful delivery of capital schemes.
The post holder is also responsible for ensuring that orders and contract documents are issued, and that invoices are processed for payment. Additionally, they will develop improved systems for capturing information on assets, reducing backlog, and reporting all Government-requested data--such as ERIC returns--relating to fixed assets, in a timely manner.
Main duties of the job
This includes but is not limited to:
Raise requisitions and receipt invoices.
Update finance trackers and assist with updating cashflow forecasts.
Support project governance: risk registers, minutes, and action logs.
Assist with organising and coordinating meetings, diaries, agendas, and follow-up communications.
Support the creation of project reports, presentations, and evaluation documents.
Assist Project Managers with programme updates, risk logs, and post-investment evaluations.
Respond to Datix allocations on behalf of the PMs.
Ensure accurate data entry into project systems.
Support in the management of the team intranet and social media pages with up-to-date content.
Monitor and coordinate the Capital/MNW shared mailbox.
Assist in completing audits and surveys relating to project and teamwork.
Collate tender documents for circulation
About us
With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Job description Job responsibilities
Please refer to the job description and person specification attached to the advert for the full details.
Person Specification
Training & Qualification Essential
NVQ Level 4 or equivalent experience
Experience Essential
Evidenced success in roles such as project support, financial management, and/or customer service delivery. Experience of managing in an office environment. Experience of operating Microsoft Office Suite. Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records. Experience of full range of administrative procedures including minute taking, paper and electronic record keeping, electronic data records. Experience of producing reports. Experience of working with Oracle software
Desirable
Estates and Facilities Management or Capital Team experience SBS Oracle for finance, requisitioning, and invoicing. Datix for reporting and responding to incidents.
Communication & Relationships Essential
Excellent management and communication skills and knowledge. Experience of communicating with all levels of staff, managerial, clinical, operational - both internal and external to NUH. Ability to work within a team and on own initiative. Experience of managing, maintaining and developing systems and procedures to improve efficiencies and delivery.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Nottingham University Hospitals NHS Trusts
Address City Hospital
Hucknall Road
Nottingham
NG5 1PB
United Kingdom
Employer's website https://www.nuh.nhs.uk/ (Opens in a new tab)