About this role
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Clearance Level - Must Be Able to Obtain None U.S. Person Required Yes Travel Percentage 0% Clearance Level - Must Currently Possess None U.S. Citizenship Required Yes Is Relocation Available No Job Description This is an administrative assistant position that will support various teams within the Operations Assurance function, including the director of the group. The Operations Strategic Capabilities Unit plays a fundamental role in enabling efficient business and program execution – from strategic capital investments, industrial operations and an efficient supply chain, to state-of-the-art manufacturing and test operations and top-notch facilities management. What You’ll Do: Provide a wide variety of administrative tasks for programs, and associated program team members within Operations Assurance. Maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc. Prepare written documents, communications, and presentation materials for meetings and presentations. Maintain program calendars and schedule meetings in Outlook. Arrange meetings with internal and external customers. Set-up and support meetings; keep minutes as necessary. Greet external visitors. Order catering for meetings and events. Make conference room reservations. Coordinate office moves for new and current program team members. Make travel arrangements and reservations. Prepare travel and business expense reports using Concur. Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment. File and retrieve records, folders, or other materials. Coordinate events and training for the Strategic Capabilities Unit (SCU). Work with sensitive and highly confidential information and maintain proper confidentiality. Represent organizational unit in understanding and working with administrative policies and procedures. Maintain a regular and predictable work schedule. Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment. Perform other duties as necessary. On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required. Working Conditions: Work is performed in an office environment, laboratory, cleanroom, or production floor.