About this role
Job summary
An opportunity has arisen for a Board Support Officer to join the Board Business Unit at Public Health Wales.
This is an interesting and varied role supporting Board, Committee and Executive-level business at the heart of the organisation. The postholder will provide high-quality business management, corporate governance and administrative support, helping to ensure that key meetings and governance processes are well coordinated, accurate and delivered to deadline.
The role offers the opportunity to work closely with senior leaders, Board members and a wide range of stakeholders, while developing expertise in corporate governance, meeting management, reporting and assurance processes.
We are looking for an organised and proactive individual with excellent attention to detail, strong communication skills and the ability to work at pace while managing competing priorities and balancing multiple tasks in a busy corporate environment.
Main duties of the job
Coordinate Board, Committee and Executive-level meetings, including agendas, papers, minutes, action logs and forward plans
Support key corporate governance processes, including policies, declarations of interest, assurance trackers, audit recommendations and Welsh Health Circulars
Prepare clear reports, correspondence, briefings and monitoring information to support effective governance and decision-making
Maintain accurate records, systems and documentation in line with governance, confidentiality and information governance requirements
Prioritise a busy and varied workload, managing multiple deadlines and balancing competing demands effectively
Build effective working relationships with Board members, senior leaders and internal and external stakeholders
About us
We are Public Health Wales - the national public health agency in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description Job responsibilities
The Board Support Officer provides comprehensive administrative, governance and business support to the Board Business Unit, contributing to the effective coordination of Board, Committee and Executive-level activity across Public Health Wales.
This is a varied role with responsibility for supporting the full cycle of meetings, including forward planning, scheduling, agenda development, paper collation, minute taking, action tracking and the maintenance of standard documentation. The postholder will play an important part in ensuring that meetings are well organised, information is quality checked and circulated to deadline, and follow-up actions are monitored and progressed appropriately.
A key part of the role is supporting core corporate governance processes, including the maintenance of policies, declarations of interest, assurance trackers, audit recommendations and Welsh Health Circulars. The postholder will prepare regular reports, briefings and monitoring information, maintain accurate records and systems, and contribute to the production of clear information to support assurance and decision-making.
The role offers the opportunity to work closely with Board members, senior leaders and a wide range of internal and external stakeholders, requiring discretion, professionalism and strong organisational skills. The successful candidate will need excellent attention to detail, sound judgement and the ability to work in a fast-paced environment, juggle multiple tasks and manage competing priorities to meet deadlines.
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Experience Essential
Coordinating complex meetings and events, including agendas, papers and minute-taking. Producing management information and monitoring reports and maintaining action logs/tracking systems. Maintaining and improving systems, procedures and records. Communicating effectively with a wide range of colleagues and external stakeholders, handling sensitive information appropriately.
Skills and Attributes Essential
Strong planning and organisational skills, including arranging complex meetings and producing accurate minutes and action logs. Ability to work autonomously, using initiative to prioritise and manage a busy workload to tight deadlines. Ability to analyse and summarise information from multiple sources. oExcellent written and verbal communication skills, with discretion when handling sensitive matters.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Public Health Wales
Address 2 Capital Quarter
Tyndall Street
Cardiff
CF10 4BZ
United Kingdom
Employer's website https://phw.nhs.wales/ (Opens in a new tab)