About this role
Job summary
We are looking for an administrator to provide comprehensive professional and confidential administrative support to the members of the Clinical Placement Team and to the Education, Training & Development team.
Under current Home Office Immigration Rules, this role does not meet the UK Visas and Immigration criteria and the position is not therefore eligible for sponsorship. Applications from candidates that require skilled worker sponsorship will NOT be shortlisted.
**banding subject to Agenda for Change Evaluation**
Main duties of the job
Maintain a high level of communication with the Teams
Manage Clinical Team diaries and deal with enquiries from any internal and external contacts. Ensuring that urgent enquires are given to the appropriate person.
Develop a system to ensure all important messages are relayed as quickly as possible
Communicates complex information by telephone and e-mail in an articulate manner.
Post holder required to have accurate keyboard skills and be familiar in the use of Microsoft Office applications including, Word and Excel.
To set up and maintain any data bases as required by Teams.
Produce reports and audit data sets.
About us
The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH)is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.
In the National Staff Survey, 74% of our staff would recommend the Trust as a place to work and 92% would recommend the hospital to a friend or relative for treatment.
Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role.We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities - including our recently-opened £6 million Headley Court Veterans' Orthopaedic Centre (the first unit of its kind in the UK).RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.
Job description Job responsibilities
Maintain student placement timetables.
Upload information onto the Trusts intranet page.
Design and prepare posters for educational events.
To maintain electronic filing system and initiate systems for the correct and safe storage of information both in paper and computer generated form.
Arrange and prepare meeting agendas. Take and type minutes for meetings and distribute after approval.
Arrange meetings, booking venues and refreshments as necessary
Report and record Student/ learner absence.
Type and disseminate written communications to the wider workforce.
Photocopy, scan and upload information digitally
Maintain stationary supplies using the Oracle ordering process.
Manages own duties; prioritise needs of both Teams in an organised way.
Works independently when Team Leads are out of office.
To carry out any other duties as requested by the Teams.
Person Specification
Qualifications Essential
GCSE ICT C grade or above.
Skills Essential
Understanding of Microsoft Office / Competent in use of ICT. GCSE English C grade or above Advanced level knowledge of Microsoft applications, especially word, spreadsheets, and power point. Able to work autonomously with responsibility for defined pieces of work, eg activity statistics
Desirable
RSA 3 qualification Ability to generate reports and extract information from databases. Reception/formal office experience Team working experience
Qualifications Essential
GCSE Maths C grade or above
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
Address The Robert Jones and Agnes Hunt Orthopaedic Hospital NHSFT
Oswestry
SY10 7AG
United Kingdom
Employer's website https://www.rjah.nhs.uk/ (Opens in a new tab)