About this role
Job summary
Are you a motivated and organised individual looking to make a difference in a meaningful environment?
St Leonard's Hospice is recruiting a Facilities Coordinator to ensure the smooth, safe and efficient operation of all buildings and facilities resources.
This is a full-time position based at our main hospice site, working 37.5 hours per week between 8am - 4pm, Monday to Friday. The salary band for this position is £27,643 - £30,336 per annum.
We do not have sponsorship status and therefore all our offers are made conditional upon our candidates submitting evidence of their right to work in the UK in conjunction with our other pre-employment checks.
Main duties of the job
No two days will be the same in this role as the Facilities Team Leader role incorporates a variety of tasks including:
Co-ordinating the day-to-day facilities works liaising with the hands-on facilities team, contractors and key stakeholdersServing as the primary contract for estate contractorsAdministering compliance and maintenance records for the Hospices risk register, estate assets and servicing
By doing this role, you will meet and work with a range of colleagues across the organisation and genuinely be making a significant contribution to the running of the Hospice.
Our ideal candidates will:
Have previous experience of working in a similar environment including allocating work and being responsible for health and safety operationsHave effective decision making skills and be able to communicate at all levels within the HospiceBe digitally literate and be able to use various IT systems
What we can offer you in return:
Pending pay awardUp to 41 days Annual LeaveContinuation of NHS pension and annual leave entitlement (T&Cs apply)Attractive pension scheme for non-NHS staffFree car parkingExtensive employee discounts on shops, holidays and lifestyle choices and Blue Light Card discountsDay shifts which allow you to have a great work/life balance
About us
Our mission is to provide excellent care and support to those living with life-limiting illness and to the people they care about, to enrich their lives and to contribute to the ongoing development of end-of-life care. We do this by placing our patients at the centre of everything we do, and through involving patients and their families in all decisions regarding their care.
We can only achieve this with the help of our amazing colleagues, by developing and recognising their contribution, and by sharing our knowledge and skills through education, audit and research.
Job description Job responsibilities
The Facilities Coordinator ensures the smooth, safe, and efficient operation of all buildings and facilities resources. They will support the daytoday management of the facilities operation, coordinate contractors, maintain compliance records, and help create a safe, wellmaintained working environment for patients, staff, volunteers and visitors.
Main duties and responsibilities
Professional
Coordinate the day-to-day facilities works according to the level of priorities, liaising with the facilities team, contractors and key stakeholders to ensure activities are well communicated and are delivered in a timely service. Run monthly reports to identify outstanding works and arrange for them to be completed.Assist in the management of an estate wide Planned Preventative Programme (PPM), identifying any developments required to meet the needs of CQC and HSE inspections.Serve as the primary contact for estate contractors including the scheduling of work, ensuring relevant paperwork is provided and payments are processed appropriately.Take responsibility for the facilities function budget including spend for utilities, maintenance and servicing contracts and vehicles.Administer compliance and maintenance records for estate assets, monitoring servicing schedules and documentation to ensure adherence to BS standards, UK regulations, and environmental and safety requirements, escalating as required.Ensure governance and compliance around building safety, including the co-ordination of the risk register, maintaining up-to-date records, reviewing and updating documentation, and supporting preparation of reports, audits, and regulatory compliance activities.Ensure weekly and monthly checks (fire alarms, extinguishers, emergency lighting etc) are completed and recorded for audit purposes.Manage access fobs, cards & keys records on the Hospices health and safety management system.Monitor CCTV and report any issues to the Estates Manager.
Person Specification
Experience Essential
Previous experience of working in a busy office environment Experience of carrying out audits and monitoring Experience of being responsible for Health and Safety operations Effective decision-making skills to secure desired outcomes Experience of allocating work and ability to multi-task and manage conflicting priorities Relevant legislation and best practice knowledge Budget management experience Demonstrate problem solving skills using own judgement and initiative
Desirable
Experience of working in the healthcare sector
IT Essential
Good basic IT skills Knowledge of Microsoft applications (Word, Excel, Powerpoint, Outlook) Experience of using various IT systems such as health and safety or facilities management software
Qualifications Desirable
IOSH Managing Safely or equivalent qualification
Communication Essential
Interpersonal skills Ability to be sensitive and empathetic Ability to communicate at all levels within the Hospice and community
Personal Essential
Professional with a can do attitude Courteous and respectful of others Self-motivated Possess integrity and discretion, and able to respect confidentiality
Communication Essential
Interpersonal skills Ability to be sensitive and empathetic Ability to communicate at all levels within the Hospice and community
Employer details Employer name St Leonard's Hospice
Address St Leonard's Hospice
185 Tadcaster Road
York
North Yorkshire
YO24 1GL
United Kingdom
Employer's website https://www.stleonardshospice.org.uk/ (Opens in a new tab)