About this role
Job summary
Please note, the advert for this role may close early, should a high volume of applicants be received.
Provide General administrative support to Greenwich Health to help manage and deliver commissioned health services.
Provide diary management support to the Chief Executive and Chief Operating Officers.
Support the coordination and management of various meeting/event requests.
Generate minutes of all assigned internal and external meetings.
Collate meeting papers in a timely manner to ensure meetings can take place effectively and efficiently.
Provide a point of contact for the organisation.
Engage in the delivery of a variety of project streams. The level of project involvement will range from providing support to senior management to taking a lead on the delivery depending on the size and relevance of the project.
Main duties of the job
Business Administration
Provide diary management for both the Chief Executive and Chief Operating Officers with regular liaison with various external and internal stakeholders and working with them to ensure effective and efficient time management.
Coordinate the regular internal and external schedule of meetings which ensure contract monitoring, operational and performance monitoring, maintaining clinical governance and any other meetings that take place on a regular basis.
Provide minute taking for internal and some external meetings with them being reviewed and circulated in a timely manner to ensure the team are up to date and prepared with actions.
Collate and circulate meeting papers in a structured way to ensure attendees receive them in a timely way in line with our terms of reference for each individual meeting.
Provide a professional and courteous point of access for Greenwich Health to members and the public, stakeholders and partners
Contribute to and circulate regular monthly communications to relevant stakeholders from Greenwich Health as well provide support to any other relevant marketing and communications processes as required.
Provide administrative support to Greenwich Healths management and board in carrying out their duties.
About us
Greenwich Health is committed to providing quality to care to our patients whilst building resilience for General Practice and delivering services and programmes of work to deliver care at scale to the Greenwich Population. The post holder will be required to support the general administrative requirements of the business as well as providing appropriate support producing and delivering monitoring data and audits to satisfy contractual obligations and inform decision making.
Job description Job responsibilities
Provide General administrative support to Greenwich Health to help manage and deliver commissioned health services.
Provide diary management support to the Chief Executive and Chief Operating Officers.
Support the coordination and management of various meeting/event requests.
Generate minutes of all assigned internal and external meetings.
Collate meeting papers in a timely manner to ensure meetings can take place effectively and efficiently.
Provide a point of contact for the organisation.
Engage in the delivery of a variety of project streams. The level of project involvement will range from providing support to senior management to taking a lead on the delivery depending on the size and relevance of the project.
Provide cross-functional support to various areas of the business which includes but is not limited to quality and safety, service delivery, Human Resources and finance.
Provide support to the Company Finance Lead with a range of duties including assisting with month end payment processes and payroll processes.
Providing assistance to the board and senior leadership team where needed to ensure forward movement of activities and actions.
Business Administration
Provide diary management for both the Chief Executive and Chief Operating Officers with regular liaison with various external and internal stakeholders and working with them to ensure effective and efficient time management.
Coordinate the regular internal and external schedule of meetings which ensure contract monitoring, operational and performance monitoring, maintaining clinical governance and any other meetings that take place on a regular basis.
Provide minute taking for internal and some external meetings with them being reviewed and circulated in a timely manner to ensure the team are up to date and prepared with actions.
Collate and circulate meeting papers in a structured way to ensure attendees receive them in a timely way in line with our terms of reference for each individual meeting.
Provide a professional and courteous point of access for Greenwich Health to members and the public, stakeholders and partners
Contribute to and circulate regular monthly communications to relevant stakeholders from Greenwich Health as well provide support to any other relevant marketing and communications processes as required.
Provide administrative support to Greenwich Healths management and board in carrying out their duties.
General
To undertake any other work appropriate to the level and general nature of the posts duties as required.
This role will also be required to provide additional support to other central business functions including but not limited to HR, Finance and Business Intelligence/Data Analytics.
Support with the organisation and communication of various events supporting the well-being plans of the organisation as well as events for engaging with external stakeholders.
To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to perform work not specifically referred to above.
Person Specification
Experience Essential
Previous Administrator role Strong IT skills: Microsoft Outlook, Word, Excel, PowerPoint, Internet Explorer/Google Chrome Experience of organising meetings and stakeholder events Knowledge of primary health care Experience of working to a budget
Desirable
Knowledgeofclinicalsystems (EMIS/Vision) Experienceofperformance monitoring
Qualifications Essential
The successful candidate must have the right to work in the UK
Desirable
Certificate/Qualification in business administration
Personal Skills Essential
Ability to work as part of a team and on own initiative Ability to work under pressure and to prioritise workload Ability to maintain confidentiality
Communication Skills Essential
Good interpersonal and customer service skills Good written presentation skills Experience and ability to present and produce clear, accurate and concise minutes, action points and reports Ability to communicate effectively with a wide range of stakeholders
Analytical and Business Skills Essential
Ability to plan, manage monitor and deliver activities to time and agreed specification
Desirable
Ability to analyse and interpret data andreportfindingsunder supervision. Ability to advise on the redirection of resources, given identified under/over performance
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Greenwich Health Ltd
Address 25 John Wilson Street
London
SE18 6PZ
United Kingdom
Employer's website https://www.greenwich-health.com/ (Opens in a new tab)