About this role
Job summary
The post holder will play a pivotal role in supporting a major project within one of the divisions, specifically focusing on providing comprehensive administrative and project support of TUPE (Transfer of Undertakings [Protection of Employment]) processes. This will include supporting all administrative aspects of TUPE activity, including consultation arrangements, documentation management, workforce data tracking, meeting coordination, reporting and stakeholder communication.
The post holder will work closely with People colleagues, managers, trade unions and operational teams to ensure TUPE processes are delivered efficiently, accurately and in accordance with employment legislation and Trust policies.
The post holder will play a key role in maintaining accurate records, supporting governance processes and ensuring employees receive timely and professional communication throughout organisational change processes.
Although hybrid working, the role will require on-site working when the service requires. There will be an expectation to be on site, may require travel to other sites and there will be an element of remote working.
Main duties of the job
Administration & Coordinationo Provide day-to-day admin support for TUPE and workforce change.o Maintain trackers, logs, databases, and project documentation.o Coordinate meetings, including agendas, papers, and minutes.o Support employee communications and consultation materials.o Ensure records and documentation are accurate, secure, and GDPR compliant.o Collate and validate workforce data for due diligence.o Monitor timelines and escalate risks or delays.
Project Supporto Support TUPE Lead with planning and implementation.o Coordinate meetings with stakeholders (HR, payroll, recruitment, divisions).o Assist with reports, presentations, and briefings.o Track milestones and delivery against plans.
Workforce Information & Reportingo Produce and maintain reports, spreadsheets, and data summaries.o Support audits and information gathering.o Ensure accurate TUPE-related record keeping.
Generalo Attend meetings and support TUPE Lead as required.Skills Requiredo Ability to analyse complex HR situations and recommend actions.o Strong planning, organisational, and project skills.o Excellent communication, presentation, negotiation, and influencing skills.o Ability to engage, support, and motivate staff.o Competent IT and keyboard skills.
About us
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that's 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the 'Chesterfield Royal family', DSFS builds on solid NHS foundations to offer a more commercial approach that's dynamic, flexible, and proactive.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone's abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered
Please see below link for the DSFS website.
DSFS - Derbyshire Support & Facilities Services Limited | DSFS
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Job description Job responsibilities
Please see the Job description and Person Specification in the attachments. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that are required.
Person Specification
Knowledge Essential
A working knowledge and understanding of current employment legislation. Up to date knowledge of the content and requirements of HR issues facing the NHS Understanding of the need of confidentiality awareness.
Desirable
Knowledge of NHS Terms and Conditions of Service Knowledge of medical workforce Terms and Conditions of Service Knowledge of Maintaining High Professional Standards for Medical & Dental staff (MHPS) Knowledge of Electronic Staff Record (ESR)
Qualifications Essential
Educated to 'A' level or equivalent level qualifications or equivalent level of HR knowledge, gained through training and experience Evidence of commitment to on-going personal development
Desirable
CIPD Level 3 Certificate in HR practice
Experience Essential
Involvement in communication with trade union representatives Ability to produce clear and succinct reports, notes / minutes and correspondence. Dissemination of statistical information on a monthly basis. Excellent interpersonal skills including sensitivity and ability to influence, persuade, motivate and negotiate. Ability to deal with difficult situations in a professional manner including contentious and sensitive issues. Ability to explain complicated employment matters to line managers Knowledge and proficiency in use of relevant software packages - Microsoft Excel, Word, PowerPoint, Access and Outlook. Ability to prioritise own workload in order to meet deadlines Flexible approach to duties to support team colleagues within the HR Team and wider directorate Ability to work as part of a team and support a culture of positive team working
Desirable
Experience in supporting the management of employee relations cases to include disciplinary, grievance, Dignity at Work and Capability to formal hearing level. NHS Experience Experience of working in Acute Provider NHS settings
Contractual Requirements Essential
Continued professional development Flexible in working pattern to ensure needs of the service are achieved.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Chesterfield Royal Hospital NHS Foundation Trust
Address Sherwood Forest Hospitals NHS Foundation Trust
Mansfield Rd
Sutton-in-Ashfield
NG17 4JL
United Kingdom
Employer's website https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)