About this role
Job summary
Are you looking for a post based within our York Teaching Hospital Facilities Management Team?
Are you a strong team player, kind, friendly with strong initiative?
Then we may have the role for you!
YTHFM are looking for an approachable and flexible Administration Assistant to join our front of house team at Bridlington Hospital.
The working pattern for this role is two days per week, working Thursday and Friday 08:00-16:00 as part of a job share.
Main duties of the job
The role will be office-based working in the main reception at Bridlington Hospital as part of a job share. You will providing a professional support service to patients and visitors and to include a variety of operational teams and departments on the East Coast.
You will primarily be responsible for;
Front of house, reception based role that will include face to face contact with staff, patients and visitors. To include directions and general inquires. Providing administration support to the Estates and Facilities departments, ensuring all compliance documentation is recorded and stored in line with YTHFM procedures as well as general administration duties such as telephone enquiries, filing, letter writing and photocopying. Collection of monies and replenishment of the car parking equipment in line with policy and procedure, supported with the Security team. Counting of monies, receipting of cash, emptying cash from vending/coffee machines, following the process for patient's valuables and lost property. Where necessary, provide administration cover at the Scarborough site. You will need to be able to transport yourself, however use of a pool car can be provided, and travel time will be claimed back. Any other reasonable work related requests.
We are looking for people who are motivated, organised and flexible who are comfortable using their own initiative.
About us
Our benefits
We offer a range of benefits to support our staff including:
Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants.
27 days holiday rising to 33 days (depending on NHS Trust service)
A generous relocation package of up to 30% of salary (capped at £18k) for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family, and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme.
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema, and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [email protected].
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Person Specification
Qualifications, Knowledge and Experience Essential
Computer literacy skills to RSA2, NVQ 2 or equivalent or demonstrable experience. Experience (1 year minimum) Office/Administrative role
Desirable
Experience of working in a receptionist capacity
Skills Essential
Possess sound communication skills Able to organise and prioritise own workload Have the ability to exercise initiative
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name York Teaching Hospital Facilities Management (LLP)
Address Bridlington Hospital
Bridlington
YO16 4QP
United Kingdom
Employer's website https://www.yorkhospitals.nhs.uk/ (Opens in a new tab)