About this role
Job summary The Compassionate Sheffield Programme is seeking an organised and detail-oriented Administrative and Data Officer to support the effective delivery of a city-wide initiative focused on improving experiences of death, dying and grief. This role combines administration and data coordination, with responsibility for maintaining accurate records, supporting data collection and reporting, and ensuring the smooth day-to-day running of the programme. The postholder will play a key role in demonstrating programme impact and supporting continuous improvement. This is an exciting opportunity to contribute to meaningful, system-wide change while working as part of a collaborative and values-driven team.
Main duties of the job Provide comprehensive administrative support to the programme, including organising meetings, coordinating diaries, taking minutes and managing shared inboxes Collect, record and maintain qualitative and quantitative data, ensuring accuracy and secure storage Produce regular reports, dashboards and summaries to support performance monitoring and evaluation Maintain and organise programme documentation, including policies, risk logs, stakeholder information and reporting tools Track key performance indicators (KPIs) and support progress monitoring across projects Support the development of evaluation outputs such as reports, case studies and impact summaries Ensure all data handling complies with data protection legislation and organisational policies Coordinate team activities, track actions and support delivery against deadlines Respond to enquiries in a professional, timely and helpful manner
About us Compassionate Sheffield is a city-wide programme working to ensure that people in Sheffield can live and die in a way that is supported by compassion, dignity and connection. We work collaboratively with communities, organisations and partners across the health, social care and voluntary sectors to improve experiences of death, dying and grief, and to reduce inequalities in access to support. Our team is passionate, supportive and committed to creating meaningful change. We value collaboration, empathy and innovation, and we strive to create an inclusive environment where everyone is treated with respect and dignity.
Job description Job responsibilities The Administrative and Data Officer will support both the operational and analytical aspects of the Compassionate Sheffield Programme. Key responsibilities include maintaining accurate and organised data systems, supporting data collection and reporting processes, and contributing to the delivery of the programmes evaluation framework. The postholder will also provide essential administrative support, ensuring efficient coordination of meetings, documentation and communications. The role requires strong organisational skills, attention to detail, and the ability to manage competing priorities. The postholder will work closely with colleagues and partners to gather, interpret and share information that supports programme delivery and informs future planning. An understanding of data protection, confidentiality and the sensitive nature of the programmes work is essential, along with a commitment to working in line with organisational values and contributing positively to a collaborative team environment.
Person Specification
Additional Criteria Essential
Please refer to the attached employee specification
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name St Luke’s Hospice
Address Little Common Lane
Sheffield
South Yorkshire
S11 9NE
United Kingdom
Employer's website https://www.stlukeshospice.org.uk/ (Opens in a new tab)