About this role
Job summary
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for the detailed job description of the role.
Main duties of the job
Are you looking to start or develop your career in HR? Join our Medical HR team as a Medical HR Administrator, where you'll play a key role in supporting the recruitment, onboarding and ongoing contractual changes of doctors and consultants within the Trust.
In this varied and rewarding role, you'll help ensure a smooth and efficient recruitment journey, from pre-employment checks through to issuing contracts and supporting payroll processes, all while ensuring compliance with NHS standards and Trust policies. Your work will directly support the timely appointment of staff, helping to maintain high-quality patient care across the organisation.
You'll work closely with a supportive team of Medical HR colleagues, including administrators and coordinators, as well as Medical Staffing teams across the Trust. Reporting to the Medical HR Team Leader and Medical Senior Recruiter, you'll be part of a collaborative and approachable team that takes pride in delivering a reliable, accurate, and helpful service to colleagues across the organisation.
About us
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
At UHS, we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognising that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Job description Job responsibilities
Youll play an important part in supporting the smooth running of medical recruitment across the Trust by:
Supporting the end-to-end recruitment process, from pre-employment checks through onboarding new starters, ensuring everything is completed accurately and on time.
Managing high volumes of candidate data across HR systems such as ESR and TRAC, ensuring information is processed accurately, kept up to date, and meets strict compliance standards.
Applying a high level of attention to detail when reviewing payroll related processes and documentation.
Working closely with recruiting managers, applicants, and colleagues to provide clear advice and a responsive, customer-focused service throughout the recruitment and employment journey.
To be successful in this role, youll need to demonstrate:
Youll have experience working in a data-heavy or administrative role, with excellent attention to detail and the ability to process information accurately.
Youll be confident using IT systems and Microsoft Office, with experience of data entry and working with databases.
Youll have strong organisational skills and be able to manage a high-volume workload, prioritising tasks effectively to meet deadlines.
Youll have excellent communication skills and enjoy working as part of a team to support colleagues and provide a helpful, professional service.
Person Specification
Qualifications, knowledge and experience Essential
Good standard of general education (i.e. 5 GCSE's, including English and Maths, or equivalent level of qualification) NVQ 3/A Level qualification (or equivalent) in a business-related subject or equivalent knowledge through relevant experience
Desirable
Certificate in Personnel Practice Experience using the NHS Electronic Staff Record (ESR) HR and Payroll system Experience using Excel Experience using complex databases Recent experience in a complex administrative environment
Trust Values and Behaviours Essential
Patients First Always Improving Working Together
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name University Hospital Southampton NHS Trust
Address HR Medical Operations
Tremona Road
Southampton
SO16 6YD
United Kingdom
Employer's website https://www.uhs.nhs.uk/home.aspx (Opens in a new tab)