About this role
Job summary
We are looking for an enthusiastic individual to join our expanding team based at theOUH Cowley site.
The department supports homecare activity across the Trust processing invoices relating to outsourced Homecare services that provide Pharmacy supplies direct to patients homes.
The successful candidate will be integral to processing all aspects of work related to procurement of Homecare services.
Experience is not necessary but a keenness to learn new skills, an eye for detail and ability to adapt to new situations is a must.
This is a rapidly growing and developing area of Pharmacy and offers the successful candidate an opportunity to support the team to expand the service that supports the clinical services throughout the Trust. Join us to be part of this growing and enthusiastic team.
Main duties of the job
Your duties will include:
Link with seniors to review workload priorities to then coordinate workload to those within your team To manage and format monthly statements for the Homecare accounts into a usable tool. To include regular monitoring of the accounts and support the team with checking statements Raising Purchase orders to expedite deliveries from Health care providers topatients'homes in a timely manner. Support the Homecare team with any investigation and liaison between the Homecare companies and clinical pharmacists regarding any overdue amounts and clinical queries. Provide Homecare prescription processing support within clinical areas. Liaison with creditor payments department to ensure where possible prompt payment is made and queries with batches are brought to the attention of line manager. Receipt of goods onto system against delivery documents under a set procedure adhering to Trust Standard Financial Instructions Matching Orders to Delivery documents and preparing documentation for onward processing
About us
This is a rapidly growing and developing area of Pharmacy and offers the successful candidate and opportunity to help us expand the serviceand support clinical services throughout the Trust. Join us to be part of this journey.
Job description Job responsibilities
To link with seniors to review workload priorities to then coordinate workload to those within your team To assist invoicing clerks with queries relating to invoice payments. To communicate effectively with pharmacy staff of all levels, the finance department, as well as clinicians and representatives from Homecare service providers to resolve any issues arising with regards to Homecare. Monitor and maintain Pharmacy databases in relation to Homecare services to include web based databases, excel lists and the Pharmacy system. Support the Homecare team with any investigation and liaison between the Homecare companies and clinical pharmacists regarding any overdue amounts and clinical queries. To ensure that all urgent requests are dealt with promptly, with referral to the Pharmacy Homecare team where appropriate and manage unpredictable workload effectively. To manage and format monthly statements for the Homecare accounts into a usable tool. To include regular monitoring of the accounts and support the team with checking statements. To effectively manage overdue invoices and prevent late payments to ensure penalties are not incurred and keep the pharmacy system up-to-date. Liaise with creditors and customer services in outside companies to resolve queries and disputes on invoices at an early opportunity. Liaison with creditor payments department to ensure where possible prompt payment is made and queries with batches are brought to the attention of line manager. To ensure that all requests for non-approved drugs are logged and brought to the attention of the Homecare technical team. Liaise with the Homecare Technical team regarding prices on contract lines. Provide Homecare prescription processing support within clinical areas. To clear the system of long outstanding invoices using appropriate coding. Support the auditing of the Homecare service by accurate data collection. Provision of cover for pharmacy Homecare clerks for all duties. To raise purchase orders against invoices received for Homecare Goods Receipt of goods onto system against delivery documents under a set procedure adhering to Trust Standard Financial Instructions To provide Homecare training to new staff. To run appropriate reports of invoices entered when necessary. Ensure that filing is kept up to date and where appropriate sent off site General office duties and office liaison lead for any building related matters
Person Specification
Essential Essential
Enthusiastic and Motivated Ability to work as part of a team and to motivate staff Good communication and interpersonal skills. Self-motivated, able to manage own workload Ability to work as part of a team and to motivate staff Good time management skills Good literacy and numeric skills Organised and methodical approach to work with good attention to detail Able to provide training and support to new and existing members of the team Adaptable to change and able to pick up new ways of working quickly Ability to prioritise, organise and monitor personal and departmental workload. GCSE or equivalent in Maths and English Positive attitude and willing to go the extra mile Ability to cope with large unpredictable workloads in a timely, efficient and reliable manner Reliable and conscientious Understanding of the need for confidentiality and discretion Demonstrable skills in using MS Office products e.g. Word and Excel
Desirable
Advanced knowledge of all MS office applications Previous office experience, especially in a financial field Experience working in a pharmacy dispensary Accountancy training qualification
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Oxford University Hospitals NHS Foundation Trust
Address OUH Cowley
Oxford
OX4 2GQ
United Kingdom
Employer's website https://www.ouh.nhs.uk/ (Opens in a new tab)