About this role
Job summary
Orchard Medical Practice is a friendly, forward-thinking GP surgery, providing sustainable healthcare to our patients. We have a cohesive multi-disciplinary team. We are committed to delivering high quality care for our patients and the professional development of the whole team.
An exciting opportunity has arisen for an experienced full time Data Quality Administrator to join our team.
Main duties of the job
We are looking for an experienced person who has worked in General Practice previously in a similar role. The Data Quality role is pivotal in communicating the QOF/LES/DES practice attainment for generating income promoting safety and maintaining quality for the Practice by undertaking audits, summarising patient records which required to ensure the accuracy of clinical read-coding to accurately capture Q&OF information but also for the accuracy of monthly claims for these services. Issuing and monitoring patient invitations for monthly recall of Chronic Disease Management by running the relevant reports and searches through SystmOne and Ardens to make patient appointments via AccuRx, Text, telephone, email or postal invitations.
Undertaking regular QOF searches to ensure any patients missed from the Long-Term Conditions register are followed up with appointments ensuring that the correct Clinical Coding and monitoring has been undertaken.
Scanning & filing of letters under the appropriate template and Clinical Coding of information from the letters capturing appropriate information for Q&OF purposes, follow up any actions keeping clinicians and staff updated. Reporting back to the GPs, Clinicians and Practice Manager regarding the QOF position, patients attendance and correct clinical coding. Transparency and accuracy in monitoring claims and income. This role includes development of new services as and when the contract or services change.
About us
We are a large friendly 19,000 patient list size GP Practice based in Mansfield within Mansfield Community Hospital. We currently have 5 Partners, 6 Salaried GPs, a well established Nursing & Non-clinical admin team. We currently have a CQC rating of Outstanding. Our building is spacious and modern with patient/staff car parking.
Job description Job responsibilities
Issuing and monitoring patient invitations for monthly recall of Chronic Disease Management by running the relevant reports and searches issuing appointments via AccuRx, Text or postal invitations
Undertaking regular QOF checks to ensure patients that may have been missed from the Long-Term Conditions register are followed up with appointments with confirmation that the correct Clinical Coding and monitoring has been undertaken
Clinical Coding or Template changes to follow up any actions and keeping clinicians/staff updated
Workflow for Cytology reports and recalls
Child Immunisation reports and recall
QOF searches and Templates
Flu Clinic Management
LES/DES/Minor Surgery_LARC claims
Minor surgery audit (to ensure accuracy of claims)
Depo Provera audit & claims
CQRS
Organising & Facilitating the Annual Flu programme including searches, patient invitations and updating Templates
Diabetic eye screening validation of lists
Facilitation Admission Avoidance patient monitoring recalls and searches
Clinical and non-clinical audit as required
Adding and developing appropriate templates
Archive tasks
Claims for Vaccinations
Child Immunisation quarterly report (in open Exeter/PCSE)
Searches as required
Set up reports in SystmOne
Set up Protocols
Summarising patient records
Work together with teaching the basics of claims/searches with any new colleagues to the role
In addition to the primary responsibilities, the data administrator may be requested to:
Partake in audit as directed by the Clinicians and Practice Manager
Partake in new clinicians/non-clinicians overviewing the role
Person Specification
Experience Essential
Experience of working in a GP Practice doing this role is essential using SystmOne & Ardens searches Understanding of data quality, clinical coding, recalls, patient Searches Confident written and verbal communication skills Experience running clinical searches & co-ordinating recall programmes Ability to manage workload independently and work with minimal supervision Previous experience in a GP practice or similar role
Desirable
Educated to GCSE level or equivalent preferably C or grade 4 or above
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Orchard Medical Practice
Address Stockwell Gate
Mansfield
Nottinghamshire
Nottingham
NG18 5GG
United Kingdom
Employer's website https://www.orchard-medical.co.uk (Opens in a new tab)