About this role
Job summary
St Helena Hospice is looking to recruit an Estates & Safety Administrator to work 2 days per week (15 hours), Monday to Friday.
We are looking for someone with a positive, flexible approach to provide essential administrative support to the Estates Team. You should be confident using Microsoft applications, particularly Word, Outlook and Teams, and be a strong communicator who builds effective working relationships. You will also need to work well both independently and as part of a team.
Main duties of the job
To provide administrative and co-ordination support to the Estates and Health & Safety functions.
To support the maintenance of accurate organisational records, documentation, training systems and reporting processes relating to Estates compliance and Health & Safety activities.
To provide administrative support for governance, compliance and business continuity processes across the organisation.
To work collaboratively with the Estates and Sustainability Administrator to ensure effective administrative support across the Estates function, providing cross-cover and shared support where required.
About us
Here at St Helena, we believe that everyone living with an incurable illness has the right to live and die with choice, compassion and dignity. Families deserve to be cared for and anyone coping with loss should be supported through their grief.
Our vision is to create a community where everyone knows that as the end of their story draws near, they will be cared for and die where they choose to be; where loved ones have the opportunity to make the most of life together, surrounded by people who care and support one another.
Since we opened in 1985, this belief drives us to provide the best end of life care and bereavement support to everyone in north east Essex, not just today but for years to come.
Job description Job responsibilities
Estates Compliance and Administration
To provide administrative support for Estates compliance and governance activities. To co-ordinate meetings, agendas and accurate minute taking for Estates and Health & Safety related groups. To maintain accurate Estates compliance records, documentation and filing systems. To support the monitoring and reporting of Estates compliance and statutory requirements. To assist in the preparation of performance, compliance and governance reports.
6. To support Estates projects through research, data collation and administrative co-ordination.
Health & Safety and Business Continuity
To support the recording, monitoring and reporting of Health & Safety activities, incidents and compliance requirements across the organisation. To support the preparation of reports and documentation for Health & Safety and Corporate Governance meetings. To co-ordinate display screen equipment assessments and occupational health referrals as required. To maintain lone working records and support the administration of lone working processes. To allocate mandatory training modules through the iHASCO platform and maintain associated training records and reports. To assist departments with the administration, formatting and record keeping of Business Continuity Planning documentation. To maintain insurance records and support the administration of insurance documentation and queries. To support compliance monitoring activities and maintain records relating to audits, inspections and statutory requirements.
Other
1. To work collaboratively with the Estates and Sustainability Administrator to ensure the administrative requirements of the Estates team are effectively delivered, including providing mutual support, shared task cover and flexibility across responsibilities where required.
2. To undertake any other duties commensurate with the level of the post.
Person Specification
Qualifications Essential
Grade C/4 in GCSE English
Desirable
Business administrative qualification
Skills and Knowledge Essential
Strong organisational and time management skills High level of accuracy and attention to detail Good written and verbal communication skills Ability to maintain accurate records and documentation
Experience Essential
Previous experience in an administrative role Experience of using Microsoft Office applications, particularly Outlook, Word, Teams Experience in prioritising and managing competing deadliness
Desirable
Experience working in an Estates environment Experience of health & safety administrative support
Communication Essential
Ability to create and maintain effective working relationships with colleagues and external contacts Ability to work effectively as part of a team
Qualities Essential
Professional and approachable Reliable Positive and flexible attitude Personable with good interpersonal skills
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name St Helena Hospice
Address Myland Hall
Barncroft Close
Colchester
Essex
CO4 9JU
United Kingdom
Employer's website https://www.sthelena.org.uk/ (Opens in a new tab)