About this role
Job summary
This post is fixed term/secondment for 12 months due to Secondment
An opportunity to join the Community Drug and Alcohol Team covering NPT and Swansea. The post holder will provide comprehensive administrative support to the CDAT teams. You will be working as part of the admin team covering 3 bases which will involve reception cover at some sites. General administration work which includes; providing administrative support, arranging meetings, coordinating information, minute taking, data entry, generation of daily work list for administration staff and regular routine audits. Also assisting in the prescription process.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply
Main duties of the job
Communicate and liaise with staff and members of partner organisations,o This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. Adopting a flexible approach when the needs of the service require. Provide support to business and project processes.o Produce work to deadlines whilst ensuring compliance with health board policieso Provide support to staff within the team/officeo Provision of records and extracts (manual and electronic) for completion of audits.o Utilise patient administration systems and various Health Board digital systems and platforms.o Make judgements involving straightforward job-related facts or situations.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description Job responsibilities
Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh.
Person Specification
Qualifications and Knowledge Essential
Educated to Vocational Level 3 in a relevant subject or able to demonstrate the equivalent level of knowledge, skills and experience
Desirable
IT Qualifications
Experience Essential
Demonstrate experience in an administrative role Experience of communicating with all levels of professional staff and the public Experience of dealing with confidentiality, sensitive data, appropriate maintenance and storage of records Experience of transcribing and minute taking Working experience of Microsoft Office Suite
Desirable
Working in an NHS environment
Aptitude and Abilities Essential
Ability to work on own initiative and manage own workload Good written and verbal communication skills Ability to work as part of a team and proven experience
Desirable
Knowledge of Health Board Computer Systems
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Swansea Bay University Health Board
Address Cimla Hospital/Barod Mansel Street, St James Crescent, Uplands
Neath, Swansea
SA11 3SU
United Kingdom
Employer's website https://sbuhb.nhs.wales/ (Opens in a new tab)