About this role
Job summary We are looking for an organised, proactive, and motivated Personal Assistant to join the Business Support Team within Medicines Management & Pharmacy Services (MMPS) at Leeds Teaching Hospitals NHS Trust. This is an exciting opportunity to work in a busy and varied environment where strong organisational skills, initiative, and the ability to work independently are essential. The post holder will be accountable for providing support to members of the senior leadership team.
Main duties of the job The successful candidate will provide high-quality administrative and secretarial support, including diary management, meeting coordination, agenda preparation, minute taking, action tracking, and maintaining effective office and information systems. You will also support a range of ad hoc administrative tasks to help ensure the smooth and efficient running of the Business Support Team. The postholder will also be responsible for line management of the secretaries within the team.
About us The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time.
Our vision is to provide the highest quality specialist and integrated care.
We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page.
Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.
Job description Job responsibilities Why you should join our Team
LTHT is one of the largest acute trusts in England, with Medicines Management and Pharmacy Services (MMPS) being a highly respected and forward-thinking Pharmacy department. Our vision is underpinned by the Trust values; The Leeds Way. MMPS is recognised in the organisation for our collaborative working and we continuously support our workforce to develop to their potential in delivering the best patient care.
The Business Support Team is a friendly, supportive and collaborative team that provides a wide range of administrative functions to MMPS, to allow clinical colleagues to devote their focus to patients. Working within a fast paced environment, the team provides high-quality administrative support, whilst sharing knowledge openly and working together to achieve the best outcomes, helping services run efficiently while supporting staff wellbeing and organisational priorities.
We are proud of our positive team culture and place a strong emphasis on teamwork, flexibility and supporting one another to succeed. This is an excellent opportunity for someone looking to broaden their skills and experience within a large NHS organisation, gain exposure to an integral service within the Trust and work with experienced and approachable colleagues who are committed to continuous improvement and delivering an excellent service.
What you will bring to the role We are looking for someone who is organised, motivated and able to work confidently within a busy and fast paced environment. The successful candidate will bring excellent administrative and communication skills, alongside the ability to coordinate workloads and support a small team to deliver a high-quality service.
Key attributes and experience include:
Professional attitude to work Ability to prioritise and organise own workload to meet strict deadlines Ability to manage the secretarial team Polite and helpful customer service skills Caring and understanding Common sense and initiative About Leeds Teaching Hospital NHS Trust Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:
Patient-centred Collaborative Fair Accountable Empowered
All our actions and endeavours will be guided and evaluated through these values
We’re committed to recruiting exceptional people to deliver outstanding services across Leeds Teaching Hospitals NHS Trust and helping every colleague reach their full potential. We’re looking for a compassionate, inclusive, and collaborative leader who shares our values and can build strong partnerships. We warmly invite applications from people from a variety of backgrounds and sectors, and are especially keen to hear from individuals from a minority ethnic background. We’re dedicated to creating a diverse and inclusive environment where everyone feels valued, supported, and has a true sense of belonging, as we work together to deliver the best in healthcare to the people of Leeds and beyond.
Sponsorship Eligibility To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.
We reserve the right to close this advert early if we receive a high number of suitable applications.
Person Specification
Qualifications Essential
Qualified to RSA3 typing/word processing or equivalent Excellent typing skills GCSE (or equivalent) English Language grade C or above A willingness to undergo training and new skills
Desirable
Shorthand/Audio European Computer Driving Licence (ECDL) A willingness to attend managerial/supervisory courses, e.g. instruction on interview procedures, managing yourself and others
Experience Essential
Managerial/supervisory processes and practices Secretarial and administrative processes and practices MS Office application experience NHS/Trust protocols/policies and procedures
Desirable
2 years experience at senior level in a health care environment Previous managerial/supervisory experience Customer focussed/customer service skills Diary management experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Leeds Teaching Hospitals
Address St James’s University Hospital
Leeds
West Yorkshire
LS9 7TF
United Kingdom
Employer's website https://www.leedsth.nhs.uk/ (Opens in a new tab)