About this role
Job summary
At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.
Admin Support (Team Secretary) - Pharmacy Directorate
26.5 hours per week
Main duties of the job
Are you looking for a change? We have an exciting opportunity within the Pharmacy Directorate Office for a dynamic and organised individual to join our team. Based in the Pharmacy Department at County Hospital, the role provides secretarial and administrative support to the Pharmacy Senior Management Team, with particular support to the Chief Technician becoming a trusted member of the team and a central point of coordination across the directorate. The post holder will help ensure deadlines and turnaround times are met, follow Trust policies and procedures and communicate effectively across the service.
This is an ideal opportunity for someone with administration experience who enjoys working in a small, busy and friendly team.
Key duties of the role include:
Providing comprehensive administrative and secretarial support to the Pharmacy Senior Management Team and the wider Pharmacy Directorate Delivering dedicated support to the Chief Pharmacy Technician and the Pharmacy Business Support Manager Proactively supporting the Pharmacy Administration Team to ensure the efficient and effective day to day operation of services including General Administration, Finance, Human Resources and Health & Safety
About us
The successful applicant will be flexible in their approach, work well as part of a team and contribute positively towards achieving departmental targets and deadlines.
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description Job responsibilities
For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Lydia as detailed below.
Person Specification
Qualifications Essential
4 GCSE (C and above including Maths and English) or equivalent
Desirable
RSA Stage III (or equivalent) in word processing/ typing DSE Assessor
Knowledge, Skills, Training and Experience Essential
Development and maintenance of robust systems to ensure effective administration and organisation Demonstrable experience of working in an office environment Demonstrable confidence/experience in Business Admin Taking minutes Evidence of using audio transcription to type minutes / documentation Diary Management Ability to work as an effective team member Good communicator - written and oral Knowledge of Health and Safety in the Workplace Competent in the use of Microsoft Word, Excel, Outlook, Intranet and Internet and other relevant computer applications Ability to deal confidently and directly with all members of healthcare teams and members of the public
Desirable
Ability to work unsupervised and within departmental guidelines/SOPs Pride in establishing and maintaining high standards of work and attention to detail Demonstratable experience of working in an office environment within a healthcare setting Knowledge of NHS policies Knowledge and experience of the hospital e-mail system Experience of preparing and managing rotas
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name University Hospital of North Midlands NHS Trust
Address County Hospital
Weston Road
Stafford
ST16 3SA
United Kingdom
Employer's website https://www.uhnm.nhs.uk (Opens in a new tab)