About this role
Job summary
To contribute to the provision of health care to the patients of Cwm Taf Morgannwg University Health Board, by providing confidential and comprehensive secretarial service to the consultant and associated team within the consultant's speciality.
Following appropriate systems, procedures, policies and processes, ensuring efficient and accurate typing skills are performed and that timely communication is carried out to allow the patients to experience a smooth journey at all times.
This post is a permanent position working in the Colorectal Department, Prince Charles Hospital.
Main duties of the job
Assist the Medical secretary within the Colorectal Team by providing direct support within the consultant and nursing colorectal teams.
Routine typing/audio typing of clinical correspondence. Managing Consultant's diaries, prioritising results, organising clinical activity. Liaising with patients, GP's and outside Health Boards to provide treatment and care.
Carry out routine office tasks eg photocopying, scanning, filing, shredding, distribution of documents and process information of a sensitive and confidential basis.
Request patient nots as required for complaints and serious incidences.Adhere to University Health Board policies and procedures.
Adhere to University Health Board policies and procedures.
Open, sort and circulate mail to appropriate members of staff, ensuring all mail is dealt with appropriately and in a timely manner.
Receive all incoming internal and external calls, dealing with them if able or diverting to appropriate personnel.
Manage electronic diary and arrange any meeting/s if appropriate.
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesn't mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isn't 'fluency', just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health
About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improve
o We treat everyone with respect
o We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications Essential
RSA/OCR or equivalent. Good standard of education
Desirable
ECDL
Experience Essential
Previous experience as an assistant medical secretary or similar role
Desirable
Experience of working in a Hospital environment
Aptitude and Abilities skills Essential
Accurate typing (including audio) and full understanding of Health Board Systems
Desirable
Good knowledge of microsoft office, Myrddin and WPAS Welsh Language Skills (Level 3 and above/B1) are Desirable for this Role.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Cwm Taf Morgannwg University Health Board
Address Prince Charles Hospital
Merthyr Tydfil
CF47 9DT
United Kingdom
Employer's website https://joinctm.wales/ (Opens in a new tab)