About this role
Job summary
Role Purpose - 25 Hours - pro-rata based salary offered of 0.6WTE
The Executive Assistant will provide high-level administrative and operational support to the CEO, Operations Director and wider senior management team. The role will act as a central coordination point across the business, supporting day-to-day operations, HR administration, office management and executive organisation.
This is a varied and fast-paced role requiring excellent organisational skills, discretion, professionalism and the ability to manage multiple priorities effectively.
Main duties of the job
Executive Support
Provide comprehensive administrative support to the CEO, Operations Director and senior managers. Manage diaries, meetings, appointments and scheduling across multiple stakeholders. Organise internal and external meetings, including preparation of agendas, papers and minutes. Coordinate travel arrangements, accommodation and itineraries where required. Draft correspondence, reports, presentations and business documents. Monitor and manage executive inboxes where delegated. Support with project coordination and follow-up actions. Maintain confidentiality when handling sensitive business and personnel matters. HR Administration Support
Support recruitment administration including job adverts, interview scheduling and onboarding documentation. Prepare employment contracts, offer letters, onboarding and HR documentation. Maintain employee records and HR systems ensuring GDPR compliance. Monitor annual leave, sickness absence and other employee records. Support the coordination of inductions and mandatory training. Assist with HR meetings, note taking and documentation preparation. Support policy updates and HR compliance activities. Liaise with Finance Manager regarding starters, leavers and contractual changes. Operations & Business Support
Provide administrative support to operational projects and service delivery. Assist with maintaining operational records, trackers and reporting system.
About us
About Us Montrose Health Group Ltd
Montrose Health Group Ltd is a CQC-regulated specialist provider of addictions and neurodevelopmental services based in Sheffield, South Yorkshire. We deliver high-quality, person-centred care, combining clinical excellence with compassion and innovation.
Our addiction services operate within bespoke residential settings in the Peak District, providing a safe, therapeutic environment for individuals with substance misuse and co-occurring mental health needs. We offer tailored, multidisciplinary care pathways focused on long-term recovery and wellbeing.
Our ADHD and Autism service provides assessments, diagnosis, prescribing, and post-diagnostic support for children aged 6+ and adults. We work in line with national guidance, ensuring timely, safe, and effective care delivered by experienced clinicians.
As a CQC-regulated provider, we prioritise quality, safety, and continuous improvement through strong clinical governance and safeguarding practices.
Our core valuesintegrity, openness, and honestyunderpin a positive, inclusive culture where staff feel valued and supported. We are committed to developing our people, promoting wellbeing, and delivering outstanding care.
Job description Job responsibilities
Executive Support
Provide comprehensive administrative support to the CEO, Operations Director and senior managers. Manage diaries, meetings, appointments and scheduling across multiple stakeholders. Organise internal and external meetings, including preparation of agendas, papers and minutes. Coordinate travel arrangements, accommodation and itineraries where required. Draft correspondence, reports, presentations and business documents. Monitor and manage executive inboxes where delegated. Support with project coordination and follow-up actions. Maintain confidentiality when handling sensitive business and personnel matters. HR Administration Support
Support recruitment administration including job adverts, interview scheduling and onboarding documentation. Prepare employment contracts, offer letters, onboarding and HR documentation. Maintain employee records and HR systems ensuring GDPR compliance. Monitor annual leave, sickness absence and other employee records. Support the coordination of inductions and mandatory training. Assist with HR meetings, note taking and documentation preparation. Support policy updates and HR compliance activities. Liaise with Finance Manager regarding starters, leavers and contractual changes. Operations & Business Support
Provide administrative support to operational projects and service delivery. Assist with maintaining operational records, trackers and reporting systems. Support compliance activities including audits, training records and regulatory documentation. Coordinate supplier and contractor communications where required. Assist senior managers with business planning and organisational tasks. Office Management Duties
Oversee day-to-day office administration and ensure the smooth running of office operations. Manage office supplies, equipment and facilities arrangements. Coordinate maintenance issues and liaise with external service providers. Ensure documents, filing systems and shared drives are organised and maintained. Support health and safety administration and general workplace organisation. Act as a professional first point of contact for visitors, clients and external stakeholders. Person Specification
Essential Skills & Experience
Previous experience in an Executive Assistant, Personal Assistant, Office Manager or senior administrative role. Previous HR administration experience. Knowledge of employment administration and compliance processes. Experience supporting senior leadership teams. Strong organisational and time management skills. Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Proficient in Microsoft Office and digital systems. Ability to work independently and manage competing priorities. Professional and adaptable approach. Desirable
Experience working within healthcare, wellbeing or regulated environments. Experience supporting multi-site operations.
Personal Attributes
Highly organised and detail focused. Proactive and solutions driven. Calm under pressure. Professional and approachable. Strong interpersonal skills. Flexible and willing to support across different areas of the business.
Person Specification
Qualifications Essential
5 GCSE or Equivalent at Grade C or above
Desirable
NVQ in leadership or Office Management
Experience Essential
Diligent and pays attention to detail Able to work to deadlines and cross cutting demands Able to hold confidential information and not breach.
Desirable
Previous CEO or Director PA support Working n Health Care setting Use of Semble clinical system
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Montrose Health Group Ltd
Address 370 Omega Court
Cemetery Road
Sheffield
South Yorks
S118FT
United Kingdom