About this role
Job summary
We are looking for a new receptionist/administrator, to work in our small, but unique GP Practice in Nantwich. Working as a member of the practice team demonstrating autonomy and initiative when required to. Be able to demonstrate resourcefulness, use own judgement, common sense and local knowledge to respond to patients enquires and requests.
Have excellent communication skills.
Main duties of the job
Greet all patients on arrival in a friendly, helpful manner, directing them to the appropriate health care professional
Answer the telephone, dealing with or redirecting enquiries.
Monitoring and signposting effectively patient requests from our online consultation platform, PATCHs
Make new and follow up appointments.
Accept messages for all of our clinical team.
Process requests for repeat prescriptions.
Open mail and distribute appropriately.
Maintain computer data base.
Arrange hospital transport for patients requiring this service.
Cover for other administrative roles during annual leave and sickness
Maintain close and effective liaison with colleagues.
Understand and adhere to all practice policies, protocols, standards and procedures.
Ensure the start and finishing procedures are adhered to.
At the start of the day, switch on appropriate appliances and make necessary preparations to receive patients.
Ensure that the premises are totally secure at the end of surgery before leaving the building.
To support the clinical staff with the administrative/clerical tasks necessary for the smooth and efficient, everyday running of the practice.
About us
Tudor Surgery is a close-knit, cohesive practice with a friendly working environment, providing quality care via a proven record of innovation and adapting to change. Situated in the market town of Nantwich, South Cheshire, we share purpose-built premises with on-site community staff. We have a kitchen area for informal chats over hot drinks, a staff room for lunch and a meeting room for our regular clinical meetings.
Job description Job responsibilities
Must ensure that the Data Protection Act is adhered to and stringent confidentiality is maintained at all times.
Will behave in a professional manner when interacting with all members of the public, staff, patients and external organisations.
To attend relevant educational courses/sessions which have been agreed by the reception supervisor and are both beneficial to the practice as well as the individual.
To have an understanding, acceptance and adherence to the need for strict
confidentiality and be aware of the practice policy.
Maintain a tidy appearance during working hours and when representing the practice at meetings or courses.
Ensure you behave in a courteous and professional manner at all times.
This job description is not exhaustive and may require additional duties or responsibilities to be undertaken with in the framework of the post as directed by the practice development manager.
Person Specification
Skills Essential
Excellent communication and interpersonal skills, with a professional and empathetic manner. Strong organisational skills and ability to manage multiple tasks in a busy environment. Good IT and administrative skills Ability to maintain confidentiality and handle sensitive information appropriately. Reliable, punctual, and able to work effectively both independently and as part of a team. Flexible approach to work and willingness to support colleagues when required. Commitment to delivering high standards of patient care and customer service.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Tudor Surgery
Address Churchview PCC
Nantwich
Cheshire
CW5 5NX
United Kingdom
Employer's website https://www.tudor-nantwich.nhs.uk/ (Opens in a new tab)