About this role
We are seeking to appoint an experienced, highly motivated and committed Primary School Business Operations Manager; a talented individual to lead effective whole school administration and organisational systems ensuring the adequate provision of resources needed throughout the school community. With responsibility for school administration, day to day premises management, health and safety, and elements of financial management and HR, working with a central team.
This role includes implementing the day-to-day support that enables the school to operate effectively and efficiently. The successful candidate will have high expectations of themselves and their team, the ability to work to deadlines, be motivated, able to use their own initiative, work well under pressure and have a relentless drive for excellence. Your expertise will help to deliver an outstanding learning environment for our young people.
Job description
The post holder must at all times carry out their responsibilities within the spirit of the school and trust policies and within the framework of legislation relating to academies and education, with particular regard to the statutory responsibilities of the trust and the governing body of the school.
To be responsible for leading the school administrative functions and business operations, under the leadership and guidance of the Headteacher, in conjunction with the central team. Duties will include, but not be limited to:
Specific duties and responsibilitiesOrganisation
Take a lead role in planning, development, design, organisation and monitoring of school-based support systems/procedures/policies.
Line manages support staff as appropriate:
Liaise between managers/teaching staff and support staff
Hold regular team meetings with managed staff
Undertake recruitment/induction/appraisal/training/mentoring/SAM.
Manage cover arrangements for absent staff including; the arrangement of supply cover and managing work allocation, cover/insurance claims.
Administration
Take a lead role in relation to school-based finance, human resources, premises and IT working in conjunction with the central team;
Produce, and respond to, complex enquiries and correspondence related to the post holder’s areas of work.
Manage complex administrative procedures.
Act as confidential personal assistant to the Headteacher and Deputy Headteacher(s), providing administrative support, taking minutes, dealing with their correspondence, appointments and diary.
Responsible for the completion and submission of complex returns, including the school census and school workforce census, in conjunction with central team specialists.
Produce data reports using the Pupil Progress Tracker as required by leadership and/or governors.
Take the lead role in the development and maintenance of school record/ information systems, including pupil and nursery admissions (including confirmation of allocated places to parent/guardian).
Oversee information requests under GDPR legislation, under guidance from central MIS team.
Lead the co-ordination and administration of the wraparound care provision.
Organise school based HR activity in line with Trust policies and procedures.
Recruitment/induction of staff as agreed with the Headteacher
Manage the administration of staff employment contracts including liaison with central HR team
Manage the administration of Payroll including liaison with the payroll team
Oversee the SCR which is maintained by the central HR admin team.
Lead the administration of school trips in accordance with Trust procedures.
Oversee marketing activity, including the maintenance and updates to the school website in line with legal requirements, in conjunction with central team.
Resources
Responsible for the selection and management of school resources, including management of expenditure within an agreed budget and regular audit of resources.
Take a lead role in the recruitment of support staff and in managing associated employment procedures, under the advice of the central HR team.
Provide advice and guidance to staff and others on complex issues.
Undertake research and obtain information to inform leadership team decisions.
Take a lead role in school-based procurement and securing sponsorship and new sources of funding for the school, under Trust policies and procedures.
Manage school-based service contracts, school licenses and insurance, under the advice of the central team.
Manage school facilities including premises, buildings and projects in conjunction with central team.
Manage school lettings and associated income.
Liaise with the IT team to ensure systems are fit for purpose for the school.
Manage school based financial administration processes under Trust procedures and guidance of central finance team.
Take a lead role in planning, monitoring and evaluation of school budget with Headteacher and central finance team.
Responsible for Health & Safety management in school using Trust policies and procedures under guidance of central team.
Responsible for overseeing the administration of medicines and first aid for the school in line with Trust policies and procedures.