About this role
Job summary
The post holder will work as part of a dynamic team delivering a flexible, safe, and effective antenatal screening and vaccination service for pregnant women and service users at Royal Surrey Hospital.
The maternity services offers various vaccinations to pregnant women during the course of their pregnancy. The post holder is responsible for all administration relating to the offer and administration of maternity vaccinations. They will have overall responsibility to provide efficient and effective administration of the six national ANNB screening programmes; Newborn Hearing , Newborn Bloodspot, Newborn and Infant Physical Examination, Infectious diseases in pregnancy, haemoglobinopathies and Fetal Anomaly.
The post holder will also maintain accurate screening and vaccination databases and provide accurate statistical information to support quality assurance processes and key performance indicator metrics.
Main duties of the job
The post holder will have overall responsibility to provide efficient and effective administration of the maternal Flu, Pertussis and RSV vaccination programmes. They will maintain oversight of vaccination appointments, ordering of and ensuring adequate stock levels of vaccines available, complete GP reporting for administered vaccines and monthly returns for vaccinations given.
They will be responsible for ensuring all those eligible for the vaccination programme are offered the relevant vaccine and will coordinate all clinics to ensure coverage, capacity and timeliness of vaccination.
Antenatal and Newborn screening programmes aim to detect conditions that are present in either the mother or baby that might have an adverse effect on the health of either.
Pregnant women and newborn babies are offered screening tests as an integrated and linked part of their care. Optimal screening programmes require effective team working across a number of professional groups, departments and organisations. Trust programmes are benchmarked against national and locally agreed standards; and audit and performance monitoring is seen as essential to assure the safety and effectiveness of the service.
The post holder is responsible to the Antenatal and Newborn Screening Coordinators but will work closely with each member of the maternity and paediatric team based within the Trust.
About us
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.
The Care Quality Commission (CQC) have given us an overall rating of Outstanding.
Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.
Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.
A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo
Job description Job responsibilities
Work closely with multidisciplinary teams to ensure eligible service users are offered timely vaccinations in line with national guidance.
2 Maintain oversight of vaccination appointments. To ensure all vaccination clinic sessions are being utilised efficiently and effectively. Reduce loss of capacity by cancelling/rearranging appointments when necessary, ensuring all patients are seen with the recommended timeframes.
Ordering of and ensuring adequate stock levels of vaccines available. Liaising with pharmacy.
Complete GP reporting for administered vaccines and monthly returns for vaccinations given in a timely manner.
Responsible for checking the quality of data entered onto the maternity systems and filing systems, to ensure that all national standards are maintained and reportable.
Responsible for organising plans to ensure that all vaccinations are offered in line with NHSE guidance.
Support the Maternity Vaccination Nurse/Midwife in maintaining reportable databases and the development of vaccination data analysis.
Ensure all patients who attend and access maternity vaccination services are captured within the relevant EPR systems (Badgernet) and national/local databases as appropriate. With patients information, appointments and vaccinations offered/declined and administered accurately recorded.
To implement and carry out failsafe checks for the vaccination programmes under the supervision of the Maternity Vaccination Nurse/Midwife, ANC Manager and Antenatal Screening Coordinator.
To liaise and correspond with the appropriate external service providers as well as GPs as appropriate
To be responsible for answering telephone enquiries and referring to other members of the Department as appropriate and when required contact and refer to other trusts / external providers.
To provide detailed analysis to the Antenatal Matron and Antenatal Screening Fail Safe Officerfor the quarterly ANNB Screening KPIs and annual reporting.
Attend MDT meetings with the ANC Manager and Maternity vaccination nurse/midwife regarding patients care and any external regional / national update meetings.
To liaise closely with the Maternity VaccinationNurse/Midwife, ANC Manager, community team leaders to ensure smooth running of the vaccination clinics.
To contribute to the development and completion of outpatient surveys, in support of the vaccination service.
To act as the main point of contact in relation to the maternity vaccination programmes in the absence of the Maternity Vaccination Nurse or ANC Manager.
To assist in the investigation of complaints or serious incidents relating to the maternity vaccination service.
To develop and maintain an active database for the National Antenatal and Newborn (ANNB) screening programmes including Newborn Bloodspot (NBBS), Newborn and Infant Physical Examination (NIPE), Infectious diseases in pregnancy, Haemoglobinopathies and Fetal Anomaly.
Responsible for checking the quality of data entered onto the failsafe systems and filing systems, to ensure that all national standards are maintained and reportable.
Responsible for organising plans to ensure that all investigations in relation to National Screening programmes are accounted for.
Support the ANNB screening coordinators, and Advanced Neonatal Nurse Practitioner (ANNP) in maintaining reportable databases and the development of data analysis.
To access the ANNB Fail-Safe (Northgate systems), to ensure that compliance with examination of the newborn (NIPE), newborn bloodspot (NBBS), newborn hearing screening is maintained and abnormal results are appropriately actioned.
Ensure all patients who attend and access maternity antenatal screening services are captured within the above databases. With patients information, examinations, results and appointments accurately recorded.
To coordinate close interaction by the ANNB Screening Coordinators, ward, clinic and community midwives, paediatricians and Newborn Hearing Screening Team to ensure failsafe systems remain robust and ANNB services run smoothly.
To assess the need to contact individual patients and coordinate completion of any outstanding ANNB screening services which may breach the failsafe requirements
To liaise and correspond with the appropriate external service providers as well as GPs Referrers and patients regarding appointments, results and follow up care
To be responsible for answering telephone enquiries and referring to other members of the Department as appropriate and when required contact and refer to other trusts / external providers.
To respond expediently to abnormal results following investigative treatments, highlighting them in person to the ANNB Screening Coordinators to avoid delay.
To provide detailed analysis to the ANNB Screening Coordinators for the quarterly KPIs and annual reporting as well as provide daily analysis of impended breaches on Failsafe Systems and to action these appropriately to meet service specifications.
To assist the ANNB Screening Coordinators to meet the national targets as defined by the NHS screening programme publication and alert the Screening Coordinators of impending breeches with identified remedial actions required.
Attend MDT meetings with the ANNB Screening Coordinators regarding patients care and any external regional / national update meetings.
Support fetal medicine consultants to ensure identified congenital anomalies referral forms are sent and received to the regional centre for congenital anomalies.
To present data analysis at various meetings as required such as audit or clinical reviews using a variety of resources such as PowerPoint.
To contribute to the development and completion of outpatient surveys, in support of the ANNB screening coordinators.
To aid in the investigation of ANNB screening incidents.
To act as the main point of contact in relation to issues / updates for the Northgate for NBBS and NIPE systems.
Check monthly that all babies had their check within 72 hours and report and issues to NIPE lead.
To liaise with NIPE lead, screening team and hip screening team.
Person Specification
Qualifications Essential
NVQ 2 in Office Administration or equivalent experience A-levels or equivalent experience ECDL or equivalent
Skills, Knowledge and Experience Essential
Experience of working spreadsheets and data entry
Desirable
Previous healthcare experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Royal Surrey NHS Foundation Trust
Address Royal Surrey County Hospital
Egerton Road
Guildford
GU2 7XX
United Kingdom
Employer's website https://www.royalsurrey.nhs.uk/ (Opens in a new tab)