About this role
Job summary
The post holder will provide administrative support of Clinical Trials activity for the Cancer Research Team at Lancashire Teaching Hospitals. They will work closely with Research Nurses, Clinical Trials Support Officers, Clinical Trials Administrators, Study Investigators and the R&I Directorate to support the day to day administrative duties in a busy office environment.
Flexibility is essential to this role and this will be reciprocated by the Senior Research Nurse or Head of Research & Innovation.
Main duties of the job
We are looking for a well-rounded individual, who is able to work effectively in a busy office environment. The role requires a high level of organisation, prioritising tasks, computer skills, communication at all levels of the organisation and the ability to work independently. The role also requires the individual to move supplies (collection/delivery) around the hospital site, using the equipment provided. Most importantly, confidentiality and patient safety is at the heart of everything we do in research.
About us
We have 9000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.
Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.
You'll have access to varied development opportunities, learn new skills, meet fab people & do things you'd never have done. You'll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.
You'll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.
Job description Job responsibilities
To undertake general administrative duties and maintain electronic and paper filing systems as required in support of the team.
Responding to external and internal telephone queries from staff, patients and others and referring to appropriate person.
Collect / deliver investigation results and medications for review by the clinical team as required collection from various departments around the hospital (e.g. Pathology, Pharmacy, Radiology, etc.)
Organising incoming and outgoing post, referring enquires to appropriate person if necessary.
Organising and collecting signatures and documents from doctors and other departments
Arrange meetings and book rooms on behalf of the research teams when requested to do so
Typing of letters or other correspondence using templates supplied by the Clinical Trials Units or Trust.
Anonymise confidential documents in preparation of sending to 3rd party source, using a combination of scanning documents and saving as a PDF.
Taking & recoding of meeting minutes.
Data Entry, with guidance from the Research Team.
Adhering to Trust and appropriate trial sponsor standard operating procedures (SOPs).
Assisting with annual trial document reviews and close-out of clinical trials ensuring all documents are present, leading to assisting with archiving.
Actively participating in the PDPR process as a reviewee.
Ensure office stationery stock is available at all times and reorder as required.
Person Specification
Education and Qualifications Essential
ECDL Level 2 or equivalent office based experience Numeracy and literacy skills Administrative skills
Desirable
A levels or GCSEs in English, Maths Microsoft Office course evidence, Word, Excel, Outlook
Knowledge and Experience Essential
Previous experience of working in a busy office environment. Aware of the concept and application of confidentiality
Desirable
Previous experience of working in a health care or related setting
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Lancashire Teaching Hospitals NHS Foundation Trust
Address Royal Preston Hospital
Sharoe Green Lane, Fulwood
Preston
PR2 9HT
United Kingdom
Employer's website https://www.lancsteachinghospitals.nhs.uk/ (Opens in a new tab)