About this role
Job summary
Full time 37.5 hours per week. Permanent post.
An exciting opportunity has arisen for a forward thinking and dynamic Personal Assistant to join the Surgery Division, supporting the Senior Management team as a Personal Assistant.
Main duties of the job
We are seeking an enthusiastic, exceptionally well organised individual to support the Divisional Management Teams. Responsibilities will include organising meetings, taking minutes of meetings, diary management and ensure smooth running of the administration for the management team. For more information, please refer to the job description
About us
Bolton NHS Foundation Trust is an integrated provider of acute, intermediate and community health care serving the population of Bolton. This provides us with an opportunity for our services to work closely with our partners in primary care and the local authority to ensure a seamless service for our patients.
The aims of this Trust are to improve the health of and provide the best possible care to the population in which we serve and ensure that our staff have joy and pride in their work. We are striving to recruit a workforce that reflects the communities in which we serve and therefore applications from all sectors of the community are welcomed.
Job description Job responsibilities
Main duties of the job:
Take responsibility for tasks that are delegated to you and ensure information and/or replies requested are pursued and received within the appropriate timescales. This will entail a good understanding of the work of the Division and the ability to foster good working relationships with staff internal and external to the Trust
Maintain knowledge of NHS developments/initiatives both locally and nationally and Trust policies and procedures
Organise and prepare meetings, agendas and minutes
Planning, organising and managing diaries
Person Specification
Qualifications Essential
GCSE English grade A-C or equivalent ECDL or equivalent
Desirable
RSA Level 3 Audio Typing Proficient minute taking
Experience Essential
Previous experience of working unsupervised and to tight deadlines Effective time management through organisation and diary management. Previous experience in the NHS Experience of Microsoft Office
Desirable
Experience of supervising staff Knowledge and experience of the NHS quality and patient safety agenda Experience of working as a Personal Assistant or equivalent in career
Skills Essential
Excellent communication skills at all levels, both in a written format and verbally, within a wide range of internal and external individuals/ agencies. Excellent organisational skills requiring a flexible approach. Understanding of the need for a high level of confidentiality. Ability to prioritise workload. Must be self-disciplined, friendly, approachable, reliable, trustworthy, highly motivated, enthusiastic, discrete and committed. Continually develop physical and advanced keyboard skills to an advanced level. Ability to work under pressure in a busy working environment and able to multi-task and prioritise completing tasks effectively. Able to work with own initiative.
Desirable
Broad knowledge of the NHS and linked agencies. Detailed overview of work undertaken/ responsibilities within the PCT. Willingness to learn other software packages.
Knowledge Essential
Knowledge of and ability to demonstrate a full range of secretarial procedures, software programmes
Desirable
Knowledge that would enable the post holder to perform more effectively in the role.
Other Essential
An ability to maintain confidentiality and trust Professional, calm and efficient manner Commitment to continuing professional development Positive and flexible approach to work
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Bolton NHS Foundation Trust
Address Royal Bolton Hospital
Minerva Road
Farnworth
BL4 0JR
United Kingdom
Employer's website http://www.boltonft.nhs.uk/ (Opens in a new tab)