About this role
Job summary The Children, Young People and Family Health Services Directorate, has an exciting opportunity for a motivated and enthusiastic individual to join us as an Administration Team Leader for the School Nursing Service for the Early Intervention & Prevention Care Group. The successful applicant should have a proactive and friendly attitude, be able to demonstrate substantial administrative / secretarial experience and meet the main duties of the role. It's important that you are an excellent communicator with experience of working to tight and changing deadlines. You will be highly organised and efficient with experience of the School Nursing Service and the programs they support within all Primary and High Schools, excellent time management skills, and have the ability to prioritise workload and to deal with conflicting demands. A high level of attention to detail supported by strong computer skills is essential and proven skills and experience of providing support to the Admin and Nursing teams. As a key leadership role within the team, you will have experience of supervising / line managing staff and be able to demonstrate initiative in planning yours and others workloads to effectively support the service. This role will be an ideal opportunity to further develop those skills in a fast paced environment. If you want to join us in delivering high quality services to children and young people, please submit your application.
Main duties of the job . Managing a team of Admin staff for the School Nursing Service . Supporting the School Nurses with campaigns . Management of multiple email inboxes. Understanding of GDPR/Confidentiality. . You will be involved in the following tasks/projects: Shortlisting and interviewing Logging and monitoring sickness and approving annual leave on ESR Keeping the electronic staff files system up to date. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications Essential
NVQ Level 4 and/or equivalent experience Evidence of continuing professional development. Relevant secretarial or typing qualification. Good standard of general education and good knowledge of data protection law.
Desirable
ILM level 3 or willingness to work towards
Experience Essential
Administration experience in a clinical setting including waiting list management Knowledge of administrative procedures and systems The ability to deal with non-routine issues by problem solving and developing processes and procedures Demonstrable experience of line managing staff including training, recruitment and implementing human resource management policies Experience of dealing with patients and families including successful resolution of low-level, informal concerns Experience of managing a demanding workload within a team to facilitate effective service delivery
Skills Essential
Excellent IT skills including the Microsoft Office Suite Effective communication including both written and oral skills Excellent time management skills and the ability to work to deadlines Able to maintain confidentiality and deal with sensitive information
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Cardiff and Vale University Health Board
Address Woodland House
Maesycoed Road
Cardiff
CF14 4HH
United Kingdom
Employer's website https://cavuhb.nhs.wales/ (Opens in a new tab)