About this role
Job summary
Applications are invited from enthusiastic, suitably qualified individuals to coordinate Histopathology MDT activity within the Histopathology Department within South Yorkshire and Bassetlaw Pathology. The post holder will provide a range of administrative and secretarial support in this busy and interesting department.
The successful candidate will have experience of secretarial/tracking and administration duties along with experience of meeting objectives and deadlines in a fast-paced environment, experience of working with IT systems and excellent communication and interpersonal skills. Additionally, you should be able to work on your own initiative in prioritising workload deadlines, whilst also being able to work in a team.
Full in-service training will be provided. The successful candidate will be based in the Histopathology Secretarial office at The Royal Hallamshire Hospital.
The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.
Main duties of the job
To provide management of the administrative and operational tracking process of Histopathology and Diagnostic Cytology samples, enabling seamless delivery of pathways maximizing patient experience.
To work closely with Trust/Specialty Cancer Trackers to identify and track cancer related work.
To provide validation and monitoring of the histopathology performance against national set turnaround times.
Identifying and investigating delays, bottlenecks, or other issues impacting workflow efficiency.
Identifying areas for improvement in the tracking processes and systems and implementing necessary changes.
To collaborate with laboratory, histology administrative and Consultant staff as well the site cancer MDT coordinators and offer dedicated support to both clinical and non-clinical teams.
Ensuring compliance with regulatory standards and quality assurance measures and maintaining documentation of Histopathology cases.
To ensure all information relating to the Histopathology case tracking is communicated effectively and by the most appropriate medium.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
As an organisation we value and respect our staff and the community we serve. We provide excellent staff benefits; this includes commitment to professional development but also many initiatives to support employees in balancing their personal and professional lives.
The South Yorkshire and Bassetlaw Pathology Partnership are invested in training, developing, and supporting staff in all aspects including academic courses from certificates of achievement, registration, specialist and higher specialist IBMS portfolios, apprenticeships and leadership and management qualifications.
We pride ourselves in enabling opportunity across all our sites to develop staff and provide a strong and sustained service for the future.
Job description Job responsibilities
This vacancy is advertised on a fixed term contract basis for a period of 12 months due to the post being externally funded. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the ongoing source of the external funding and the requirement for the post to be maintained.
Please note all existing NHS staff will only be considered on a secondment basis. This must first be agreed with your current line manager.
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Experience Essential
Ability to follow and work to Standard Operating Procedures and Policy Extensive experience of secretarial/tracking/administration duties Experience of meeting objectives and deadlines in a fast-paced environment Experience of working with complex IT systems
Desirable
Experience in working as a Medical Secretary Experience with NHS/Healthcare software systems
Skills and Knowledge Essential
Working knowledge of Microsoft Office package (word, excel, access etc) Effective communication skills, written and oral Evidence of effective time management skills and with a methodical approach Ability to deal with multiple IT systems at once Ability to plan and prioritise allocated work Attention to detail and analytical thinking
Qualifications Essential
Level 4 qualification e.g. diploma or NVQ level 4 qualification or equivalent experience GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent Or NVQ 3 in business admin/customer care with additional evidence of extra training or qualifications undertaken in an administrative setting.(e.g ILM 3) Or equivalent experience
Desirable
IT qualification to Level 2 or 3 and/or EDCL
Values and Behaviours (PROUD) Essential
Patients first - Understanding of how laboratory services are part of the patient pathway and impact on patient care Respectful - Developed interpersonal skills and ability to communicate at all levels Ownership - Understand the need to accept responsibility for own actions and ensure accuracy and attention to detail Unity - Ability to work as part of a team Delivery - Ability to work within defined timescales
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Sheffield Teaching Hospitals NHS Foundation Trust
Address Royal Hallamshire Hospital
Glossop Road
Sheffield
S10 2JF
United Kingdom
Employer's website https://www.sth.nhs.uk (Opens in a new tab)