About this role
Job summary
To provide direct secretarial & administrative support to the Ward Management team, inpatient wards, and additional support services.
The successful candidate will work closely with teams providing up-to-date information the teams, production of reports and summaries, minute taking for meetings, creation and maintenance of records within designated timescales, maintaining of HR related documentation, diary management, mailbox management and other administrative tasks alongside supervisory duties.
This is not an exhaustive list and will adapt to meet the needs of the service.
To provide a flexible proactive resource to support teams in the provision of services to include organisation of work for self and may have front line contact with service users, carers, the general public or other external stakeholders and internal colleagues.
Administrators and Administrative Assistants will support one or more team(s).
The focus of these posts may be on a variety of tasks including volume typing mainly from digital dictation, data inputting, copying, filing, ordering of supplies, checking and coding of invoices, attending/ leading and minute taking, supervision of Administrative Assistants, auditing, organising events and supporting management.
Main duties of the job
This role provides direct secretarial and administrative support to our in-patient care, Consultant Psychiatrist, Lead clinicians and the wider team.
The successful candidate will work closely with the teams providing:
Up-to-date information to the teams, production of reports and summaries within designated timescales and supervision of Admin assistants Maintaining, organising and sourcing stock Minute taking for requested meetings Creation and maintenance of spreadsheets and internal forms within designated timescales Maintaining people management and HR related records Diary and caseload management Generic team mailbox monitoring and maintenance and any other administrative duties requested Support the ward team
About us
We are the Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway. Our teams support adults with a wide range of mental health needs. Because we cover the whole county and both hospital and community settings, we can make care more joined up and easier to access for the 1.8 million people of Kent and Medway. Rated 'Good' by the CQC, we care for over 2,000 people in our hospitals and 54,000 in the community each year.
Our vision is simple: We are here to help communities not just live with mental illness, but live well. It's why we're passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.
Join us - if you share our passion for better mental health care and want to be part of a team that's doing well together.
Job description Job responsibilities
Please refer to the attached job description for the full details on the responsibilities and person specification
Person Specification
Qualifications Essential
GCSE (or equivalent) Minimum Grade 4 or above (A-C) Maths, English and ICT
Desirable
NVQ Level 3 or equivalent qualification/ experience Minute Taking
Experience / Skills Essential
Microsoft Applications/ Teams File / Record keeping Digital and Physical Minute Taking Handling difficult situations Computer literacy
Desirable
Experience of working with people with severe mental health Working with confidentiality and data protection
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Kent and Medway Mental Health NHS Trust
Address Priority House,
Hermitage Ln, Maidstone ME16 9PH
Maidstone
ME16 9PH
United Kingdom
Employer's website https://www.kentmedwaymentalhealth.nhs.uk (Opens in a new tab)