About this role
Job summary
To ensure the delivery of a comprehensive high quality secretarial and administrative serviceto different levels of senior management with Operational Service.To deal with enquiries and referrals to the department promptly and in accordance with Trustpolicy and procedure.
Main duties of the job
Provide a comprehensive secretarial service orally, in writing and electronically, including audio typing/word processing of agendas, letters, notes, minutes, reports and other routine correspondence.
Produce/adapt/design documents, charts, tables etc., by use of Microsoft IT packages, eg Word, Excel, Access, etc, for services and disseminate information via email.
Effectively manage multiple electronic diaries as required, using Microsoft Outlook.
Provide full support to a range of professional meetings including note taking and room booking. Coordinating diaries to arrange meetings and events for internal staff and external agencies.
Support the Trust's various disciplinary, investigation and complaint processes.
Prioritise and undertake general administrative tasks
Receive and make telephone calls, taking messages and dealing with enquiries appropriately and ensuring accurate and timely communication of messages.
Maintain a professional and confidential approach to work at all times.
To be familiar with and comply with relevant Trust, Operational, Personnel and Health and Safety procedures.
Arrange onsite maintenance including raising of new work requisitions for repairs via the Trust Estates department.
Provide cover for other Personal Secretaries as required.
Willingness to travel to other bases.
Ensure the provision/procurement of all stock and non-stock supplies for the services,ensuring receipt of all goods via Trust Procedures as appropriate and necessary.
About us
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.
CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."
Benefits include:
Commitment to flexible working where this is possible
27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
Yearly appraisal and commitment to ongoing training
Generous NHS pension scheme
Good maternity, paternity and adoption benefits
Health service discounts and online benefits
Incremental pay progression
Free confidential employee assistance programme 24/7
Access to our LGBT+ network, BAME Network and Christian Network
Health and wellbeing opportunities
Structured learning and development opportunities
Job description Job responsibilities
To ensure the delivery of a comprehensive high quality secretarial and administrative service to different levels of senior management with Operational Service.
Person Specification
GCSE English Grade C or new Grade 4 or equivalent. Essential
GCSE Grade C or new Grade 4
Desirable
Good standard of spelling and grammatical accuracy.
Typing Qualification or equivalent typing experience. Essential
RSA 3
Desirable
NVQ3 Business and Administration or equivalent.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Derbyshire Healthcare NHS Foundation Trust
Address Chesterfield
Chesterfield
S44 5BL
United Kingdom
Employer's website http://www.derbyshirehealthcareft.nhs.uk/ (Opens in a new tab)